Current through Vol. 42, No. 1, September 16, 2024
(a)
Purpose. The rules in this section shall set out the organization
and administration and other general procedures and policies governing the
operation of the advisory committee.
(b)
Meetings.
(1) The advisory committee shall hold a
meeting prior to any regularly scheduled meeting set by the Board at such
designated date and time as may be determined by the chairman.
(2) Special meetings may be called by the
chairman at such times and dates as become necessary for the transaction of
advisory committee business.
(3)
Meetings shall be announced and conducted under the provisions of the Oklahoma
Open Meeting Law.
(c)
Quorum. A quorum of the advisory committee necessary to conduct
official business is three (3) members.
(d)
Transaction of official
business.
(1) The advisory committee
may transact official business only when in a legally constituted meeting with
a quorum present.
(2) The advisory
committee shall not be bound in any way by any statement or action on the part
of any advisory committee member except when a statement or action is in
pursuance of specific instructions of the advisory committee.
(3) Advisory committee action shall require a
majority vote of those members present and voting.
(e)
Policy against
discrimination. The advisory committee shall make decisions in the
discharge of its statutory authority without discrimination based on any
person's race, creed, sex, religion, national origin, geographical
distribution, age, physical condition or economic status.
(f)
Impartiality. Any advisory
committee member who is unable to be impartial in any proceeding before the
advisory committee such as that pertaining to an applicant's eligibility for
licensure or a complaint against or a violation by a licensee, shall so declare
this to the advisory committee and shall not participate in any advisory
committee proceedings involving that individual.
(g)
Attendance. The policy of
the advisory committee is that members will attend regular and committee
meetings as scheduled.
(h)
Rules of Order. Roberts Rules of Order Revised shall be the basis
of parliamentary decisions except where otherwise provided in this
Chapter.
(i)
Agendas.
The executive secretary shall prepare and submit to each member of the advisory
committee prior to each meeting an agenda which includes items requested by the
State Board of Medical Licensure and Supervision or by members of the advisory
committee, items required by law, old business, and other matters of Board
business which have been approved by any committee members.
(j)
Minutes.
(1) Drafts of the minutes of each meeting
shall be forwarded to each member of the advisory committee for review and
approval.
(2) The official minutes
of advisory committee meetings shall be kept in the office of the executive
secretary and shall be available to any person desiring to examine them during
regular office hours of the Board.
(k)
Official records.
(1) All official records of the advisory
committee including application materials, except files containing
investigative information shall be open for inspection during regular office
hours of the Board.
(2) A person
desiring to examine official records shall be required to identify
himself/herself and sign statements listing the records requested and
examined.
(3) Official records may
not be taken from the Board offices, however, persons may obtain photocopies of
files upon written request and by paying the cost per page set by the Board.
Payment shall be made prior to release of the records and may be made by
personal check.
(l)
Elections.
(1) At the meeting
held nearest after July 1 of each year, the advisory committee shall elect by a
majority vote of those members present a chairman and vice-chairman.
(2) A vacancy which occurs in the offices of
chairman and vice-chairman may be filled by a majority vote of those members
present and voting at the next advisory committee meeting.
(3) Following one full year of service in a
specific office no one may succeed himself/herself in the same
office.
(4) Absence from three
regular meetings, without an acceptable reason, constitutes self-removal from
the committee.
(m)
Committees.
(1) The advisory
committee with the approval of the Board may establish sub-committees as deemed
necessary to assist the advisory committee in carrying out its duties and
responsibilities.
(2) The chairman
may appoint the members of the advisory committee to serve on sub-committees
and may designate the sub-committee chairman.
(3) The chairman of the advisory committee
may appoint non-advisory committee members to serve as sub-committee members on
a consultant or voluntary basis subject to Board approval.
(4) Sub-committee chairman shall make regular
reports to the advisory committee in interim written reports and/or at regular
meetings, as needed.
(5) Committees
and sub-committees shall direct all reports or other materials to the executive
secretary for distribution.
(6)
Sub-committees shall meet when called by the chairman of the sub-committee or
when so directed by the advisory committee.
