Current through Vol. 42, No. 1, September 16, 2024
(a)
Purpose. The rules in this
section shall set out the organization and administration and other general
procedures and policies governing the operation of the Occupational Therapy
Advisory Committee.
(b)
Meetings.
(1) The advisory
committee shall hold a meeting not less than 7 days prior to any regularly
scheduled meeting set by the Board at such designated date and time as may be
determined by the Chairperson.
(2)
Special meetings may be called by the chairperson at such times and dates as
become necessary for the transaction of advisory committee business.
(3) Meetings shall be announced and conducted
under the provisions of the Oklahoma Open Meeting Law.
(c)
Quorum. A quorum of the
advisory committee necessary to conduct official business is three (3)
members.
(d)
Transaction of
official business.
(1) The advisory
committee may transact official business only when in a legally constituted
meeting with a quorum present.
(2)
The advisory committee shall not be bound in any way by any statement or action
on the part of any advisory committee member except when a statement or action
is in pursuance of specific instructions of the advisory committee.
(3) Advisory committee action shall require a
majority vote of those members present and voting.
(e)
Policy against
discrimination. The advisory committee shall make decisions in the
discharge of its statutory authority without discrimination based on any
person's race, creed, sex, religion, national origin, geographical
distribution, age, physical condition or economic status.
(f)
Impartiality. Any advisory
committee member who is unable to be impartial in any proceeding before the
advisory committee such as that pertaining to an applicant's eligibility for
licensure or a complaint against or a violation by a licensee, shall so declare
this to the advisory committee and shall not participate in any advisory
committee proceedings involving that individual.
(g)
Attendance. The policy of
the advisory committee is that members will attend regular committee meetings
as scheduled, except that absence from 3 regular meetings, without acceptable
reasons, constitutes self-removal from the committee.
(h)
Rules of order. Roberts
Rules of Order Revised shall be the basis of parliamentary decisions except
where otherwise provided by this section.
(i)
Agendas. The executive
secretary shall prepare and submit to each member of the advisory committee
prior to each meeting an agenda which includes items requested by the State
Board of Medical Licensure and Supervision or by members of the advisory
committee, items required by law, old business, and other matters of Board
business which have been approved by any committee members.
(j)
Minutes.
(1) Drafts of the minutes of each meeting
shall be forwarded to each member of the advisory committee for review and
approval.
(2) The official minutes
of advisory committee meetings shall be kept in the office of the executive
secretary and shall be available to any person desiring to examine them during
regular office hours of the Board.
(k)
Official records.
(1) All official records of the advisory
committee including application materials, except files containing
investigative information shall be open for inspection during regular office
hours of the Board.
(2) A person
desiring to examine official records shall be required to identify
himself/herself and sign statements listing the records requested and
examined.
(3) Official records may
not be taken from the Board offices, however, persons may obtain photocopies of
files uponwritten request and by paying the cost per page set by theBoard.
Payment shall be made prior to release of the records and may be made by
personal check.
(l)
Elections.
(1) At the meeting
held nearest after July 1 of each year, the advisory committee shall elect by a
majority vote of those members present a chairperson and
vice-chairpersonproviding that no person shall, following one full year of
service in any specific office, succeed himself/herself in the same
office.
(2) A vacancy which occurs
in the offices of chairperson and vice-chairperson may be filled by a majority
vote of those members present and voting at the next advisory committee
meeting.
(m)
Committees.
(1) The advisory
committee with the approval of the Board may establish sub-committees as deemed
necessary to assist the advisory committee in carrying out its duties and
responsibilities.
(2) The
chairperson may appoint the members of the advisory committee to serve on
sub-committees and may designate the sub-committee chairperson.
(3) The chairperson of the advisory committee
may appoint non-advisory committee members to serve as sub-committee members on
a consultant or voluntary basis subject to Board approval.
(4) Sub-committee chairperson shall make
regular reports to the advisory committee in interim written reports and/or at
regular meetings, as needed.
(5)
Committees and sub-committees shall direct all reports or other materials to
the executive secretary for distribution.
(6) Sub-committees shall meet when called by
the chairperson of the sub-committee or when so directed by the advisory
committee.
