Current through Vol. 42, No. 1, September 16, 2024
(a) All events of the complex, whether for a public or private purpose, require prior written approval of CLEET.
(1) A sponsor shall submit an application for a reservation on a form designated by CLEET together with a check or purchase order for any applicable fees (Reference OAC 390:55-1-11) to CLEET at least ten (10) working days but no more than six (6) months prior to the beginning date of the proposed event or exhibit. Requests for individual lodging reservations shall be made at least five (5) working days in advance on a form designated by CLEET. Individual lodging reservations for CLEET sponsored events will not require advance payment or deposit. The application must be submitted during CLEET's business hours of 8:00 a.m. and 4:30 p.m., Monday through Friday, excluding state holidays.
(2) The application shall include information regarding the desired date, time period, area of use, a description of the event and estimated number of participants.
(3) The approval of any use of CLEET facilities will be at the sole discretion of the Director of designee.
(4) A member of CLEET shall be available at the complex during any event. Reservations shall be subject to the availability of CLEET staff to schedule functions after hours, on weekends or during a period that extends the staff beyond its normal capacity. Use of the skills training facilities shall require a staff member with knowledge in the area of operation to be available to ensure safety regulations are followed.
(5) If CLEET denies a request for a reservation, CLEET will notify the requesting sponsor or individual making the reservation of the reasons for denial.
(b) Prioritization of reservations. The training activities and events conducted or sponsored by CLEET shall take precedence over use of the complex by other organizations or businesses. Law enforcement activities shall receive priority over public activities when scheduling events.
(c) Cancellation of reservations. Facility reservations must be cancelled three days in advance. Lodging room reservations must be cancelled 24 hours in advance. Reservations not cancelled will be charged the full fee amount.
(d) The full fee amount for a reservation will be refunded in the event of a cancellation of a reservation by CLEET due to unforeseen circumstances or at the request of the Director or the director's designee.
Added at 24 Ok Reg 2551, eff
7-16-07; Amended at 25 Ok Reg 2507, eff 7-15-08
