Oklahoma Administrative Code
Title 377 - Office of Juvenile Affairs
Chapter 3 - Administrative Services
Subchapter 13 - Office of Public Integrity
Part 3 - REQUIREMENTS FOR SECURE JUVENILE DETENTION CENTERS
Section 377:3-13-40 - Records

Universal Citation: OK Admin Code 377:3-13-40

Current through Vol. 41, No. 13, March 15, 2024

(a) Facility staff shall complete a confidential record for each juvenile admitted to the facility and include, at the minimum, the following:

(1) court case number, if any;

(2) date and time of admission and release;

(3) name and nicknames;

(4) last known address;

(5) custodian;

(6) name of attorney, if any;

(7) name, title, and signature of delivering officer;

(8) specific charge(s);

(9) sex;

(10) date of birth;

(11) place of birth;

(12) race or nationality;

(13) education and school attended;

(14) religious preference;

(15) medical history questionnaire;

(16) medical consent forms, court orders authorizing medical treatment, or documentation of request for medical consent;

(17) name, relationship, address, and phone number of parent, guardian, or person with whom the juvenile resides at the time of admission;

(18) driver's license number, social security number and medical assistance number, if any;

(19) statement signed by the juvenile that he/she has been advised of juvenile rights, program rules, grievance process, and discipline policy;

(20) date of petition, if available;

(21) additional notations including identifying marks, any open wounds or sores requiring treatment, evidence of disease or body vermin, or tattoos;

(22) inventory of personal property;

(23) emergency contact person; and

(24) signature of person recording data.

(b) Facility staff shall maintain a confidential record on each juvenile and ensure that the record is safeguarded from unauthorized and improper disclosure. The case record includes, at a minimum, the information in this subsection, when and where applicable:

(1) documented legal authority to accept juvenile;

(2) referral source;

(3) record of court appearances;

(4) signed release of information forms when records are requested or distributed;

(5) notations of temporary absences from the facility;

(6) visitors' names and dates of visits;

(7) a record of telephone calls;

(8) a report of any accidents or injury occurring to a resident while detained;

(9) probation officer or caseworker assignment;

(10) progress reports on program involvement;

(11) court dates and disposition, if any;

(12) grievance and disciplinary record, if any;

(13) referrals to other agencies; and

(14) final discharge or transfer report.

Added at 14 Ok Reg 1863, eff 6-2-97; Amended at 17 Ok Reg 3202, eff 7-18-00 (emergency); Amended at 18 Ok Reg 2625, eff 7-1-01

Disclaimer: These regulations may not be the most recent version. Oklahoma may have more current or accurate information. We make no warranties or guarantees about the accuracy, completeness, or adequacy of the information contained on this site or the information linked to on the state site. Please check official sources.
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