Oklahoma Administrative Code
Title 377 - Office of Juvenile Affairs
Chapter 3 - Administrative Services
Subchapter 13 - Office of Public Integrity
Part 11 - REQUIREMENTS FOR SECURE JUVENILE DETENTION CENTERS
Section 377:3-13-136 - Juvenile case records
Universal Citation: OK Admin Code 377:3-13-136
Current through Vol. 41, No. 13, March 15, 2024
(a) The facility staff shall establish and maintain a confidential record on each juvenile admitted to the facility and ensure it is safeguarded from unauthorized and improper disclosure. The record includes, at a minimum, the following demographic information, if applicable:
(1) name, nicknames, gender,
race/nationality, date and place of birth, a copy of the birth certificate to
establish legal citizenship;
(2) a
copy of the drivers' license, social security number, Medicaid
number;
(3) identifying marks,
scars, tattoos;
(4) education
status and last school attended;
(5) religious preference;
(6) last known address and name of the person
the juvenile resided with prior to admission;
(7) name and relationship of the parent(s),
guardian, legal custodian of the juvenile;
(8) name, address and phone number of the
emergency contact person;
(9) name
of the juvenile's attorney; and
(10) signature of staff recording the
juvenile's demographic information.
(b) In addition, each juveniles record shall include, at a minimum, the following confidential information:
(1) documented legal authority to accept the
juvenile;
(2) county of commitment
and legal transportation order;
(3)
date and time of admission;
(4)
inventory of personal property with the juvenile's signature on a
receipt;
(5) signed release of
information forms for requested/distributed records;
(6) signed statement(s) by the juvenile
acknowledging participation in an orientation that includes the presentation of
juvenile rights, program rules, grievance procedures, disciplinary processes
and the issuance of the juvenile handbook;
(7) reports of accidents and/or injuries
involving the juvenile occurring while at the facility;
(8) names of the juveniles' probation and/or
parole officer and assigned caseworker;
(9) grievances and disciplinary
records;
(10) final discharge or
transfer report; and
(11) signature
of staff recording the juvenile's confidential information.
Added at 27 Ok Reg 638, eff 1-8-10 (emergency); Added at 27 Ok Reg 2182, eff 7-15-10
Disclaimer: These regulations may not be the most recent version. Oklahoma may have more current or accurate information. We make no warranties or guarantees about the accuracy, completeness, or adequacy of the information contained on this site or the information linked to on the state site. Please check official sources.
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