Current through Vol. 41, No. 13, March 15, 2024
(a)
Purpose. Public
Integritydivision within OJA is directly responsible, organizationally and
administratively, toconduct investigations, performs on-site assessments,
licensing visits, and financially monitors OJA state contracts, functions and
activities to ensure compliance with, state statutes, OJA policies/procedures,
contractual provisions, and other applicable professional rules and standards.
Thedivision is composed of three sections:
(1) Internal Affairs/Employment
Discrimination Investigations;
(2)
Licensing and Programs Assessment Section;and
(3) Financial Contract Monitoring/Reviews
Section, each section is under the supervision of the Executive Director, or
designee.
(1) Internal Affairs/EEO
Investigations division may among other activities and functions include
investigations of:
(A) Allegations of serious
misconduct and/or criminal violations committed by OJA personnel as assigned to
the division by the Executive Director, or designee ;
(B) Allegations of discrimination (Equal
Employment Opportunity) either by or against OJA employees as received and
assigned by theaffirmative action officer, or the agency's grievance manager,
Executive Director, or designee ; and
(C) Specifically assigned Caretaker Conduct
Reviews (CCR) that are returned to the OJA operated juvenile institutions by
the Oklahoma Department of Human Services' Office of Client Advocacy (OCA) or
other entity as prescribed by law for administrative review, as well as major
incidents (i.e. serious assaults, riots, escapes) that occur at OJA operated
institutions.
(2)
Licensing and Programs Assessment divison includes the licensing and assessing
of the following:
(A) On-site licensing and
unannounced monitoring visits to OJA state contracted juvenile detention
centers, community intervention centers (CIC) and municipal juvenile detention
facilities, See OAC 377-3-13-6;
(B)
Announced and unannounced assessments of contracted residential care,
non-residential services and shelters as directed by the Executive Director, or
designee.
(C) On-site assessments
and licensing of a Secure Juvenile Facility;
(D) On-site or electronic assessments of the
Juvenile Services Unit (JSU) offices located throughout the state;
(E) Assessments of State Office units as
directed by the Executive Director, or designee ;
(3) Financial Contract Monitoring/Review
division includesbut is not limited to the financial monitoring of the
following:
(A) Secure Juvenile
Facilities;
(B) OJA contracted
detention centers and community intervention centers;
(C) OJA contracted residential care and
shelter services as directed by the Executive Director, or designee ;
(D) OJA contracted non-residential
services provided by designated youth services agencies; by performing
(i) On-site contractor visits to reconcile
claims against supporting documentation with a documented recommended
corrective action, if appropriate;
(ii) Reviews of reimbursed claims for payment
by OJA, to include: compliance with contract requirements; applicable laws,
rules and regulations; and adequate supporting documentation.
(E) In addition to the above
duties, the financial contract monitoring/review section shall perform in-depth
financial audits as directed by the Executive Director, or designee.
(b)
Legal Basis/Authority. Authorization for the monitoring/assessment
functions is found in 10A O.S. § 2-7-301(E)(1)(c). Authorization for detention
certification is found in 10A O.S. § 2-3-103(C)(1). Authorization for
certification of community intervention centers (CIC) is found in 10A O.S. §
2-7-305(D)(1).
(c)
Unit
Independence. Communication and coordination with agency and contractor
personnel is necessary and desirable during the investigative, assessment, and
monitoring procedures.
(d)
Frequency of Assessments/Monitoring.
(1) Announced certification assessments of
contracted facilities, i.e. detention centers and community intervention
centers, and municipal juvenile detention facilities shall occur on a bi-annual
basis, with announced annual inspections during the interim year. Unannounced
assessments shall occur at the direction of the division supervisor or
Executive Director. Announced assessments of JSU in each county of the state
shall occur on a bi-annual basis and unannounced assessments as requested by
the Juvenile Services Division Director with approval of the Executive
Director, or designee.Program assessments of OJA institutions, State Office
units, contracted residential care facilities, non-residential services and
shelters as directed by the Executive Director, or designee.
(2) OJA contracts with the youth services
agenciesshall be monitored at a minimum of twice per fiscal year. Other
contracted facilities and services, OJA institutions, and State Office
unitsshall be monitored at the direction of the Executive Director.
Added at 14 Ok Reg
1863, eff 6-2-97; Amended at 15 Ok Reg 2661, eff 7-1-98; Amended at 17 Ok Reg
3202, eff 7-18-00 (emergency); Amended at 18 Ok Reg 2625, eff 7-1-01; Amended
at 25 Ok Reg 1364, eff 7-1-08; Amended at 27 Ok Reg 2182, eff
7-15-10
