Oklahoma Administrative Code
Title 35 - Oklahoma Department of Agriculture, Food, and Forestry
Chapter 40 - Market Development
Subchapter 21 - Oklahoma Healthy Food Financing Program
Section 35:40-21-8 - Supplemental program information
Current through Vol. 41, No. 13, March 15, 2024
(a) Loan proposals are not limited to a specific dollar amount. Grants shall be limited to Ten Thousand Dollars ($10,000.00). The Department may recommend an increase or decrease in the amount of requested funding based on its findings and on its level of available funds.
(b) Proposals may be submitted at any time. Deadline dates for submissions are January 1st, April 1st, July 1st, and October 1st or the next regular business day if the Department offices are closed on the deadline date. Reviews of loan and grant requests shall be made on a quarterly basis.
(c) The Oklahoma Department of Agriculture, Food, and Forestry shall complete initial screening for completeness and eligibility of all proposals upon receipt. If revisions or corrections are necessary, the applicant may withdraw and resubmit if submitted by the deadline date. If the Department recommends a funding level less than the amount requested in the proposal, the Department shall confer with the applicant to determine whether the amount recommended would alter the project's feasibility. No individual may participate in, or vote on, the determination of an application relating to an organization in which the individual has a direct personal financial interest.
(d) Following approval of a loan or grant request by the Department, a loan or grant contract shall be executed between the Department and the borrower or grantee. This agreement shall specify the time line and budget, fund release schedule, and any other conditions specific to the individual proposal. The entire loan or grant amount may not be released at the time of the execution of the contract. The borrower or grantee shall submit interim reports, as required, to the Department that outline the project's progress, time lines, and budget compliance prior to the Department issuing any subsequent payments pursuant to the agreement.
(e) Financial documents, books, receipts, orders, expenditures, electronic data, and accounting procedures and practices of the borrower or grantee necessary to evaluate the use of loan or grant funds are subject to examination by the Department at any time for three (3) years following the termination of the project.
(f) The Department may limit the dissemination of information concerning a project, but does not assume any liability for inadvertent disclosure.
(g) If a grantee or loan recipient fails to comply with the terms of an agreement, including, but not limited to, failure to pay back loans pursuant to the terms outlined in the agreement or failure to submit reports in a timely manner, the grantee or loan recipient shall not participate in any events sponsored by any program of the Oklahoma Department of Agriculture, Food, and Forestry.
(h) Failure to complete the terms of the agreement shall result in an audit and collection activities by the Oklahoma Department of Agriculture, Food, and Forestry.
