Oklahoma Administrative Code
Title 340 - Department of Human Services
Chapter 2 - Administrative Components
Subchapter 39 - Innovation Services
Part 3 - OKLAHOMA DEMENT OF HUMAN SERVICES INSTITUTIONAL REVIEW BOARD (DHSIRB)
Section 340:2-39-9 - Meetings
Universal Citation: OK Admin Code 340:2-39-9
Current through Vol. 42, No. 1, September 16, 2024
(a) Oklahoma Department of Human Services Institutional Review Board (DHSIRB) meetings general rules.
(1) DHSIRB meetings are scheduled monthly.
(2) A DHSIB meeting can be held
when there is a quorum of voting members and sufficient business to conduct a
meeting. The decision to conduct a meeting is left to the discretion of a
majority determination by the DHSIRB Chair, Vice-Chair, and an OCA member. A
DHSIRB meeting may be cancelled when there is insufficient business, when a
quorum is not available, or for other unforeseen reasons.
(3) DHSIRB meetings require a quorum of the
voting members.
(b) Quorum. A quorum is 50 percent plus one of all DHSIRB voting members, including at least one member whose primary concerns are in nonscientific areas.
(1) DHSIRB member refers
to the primary members and alternate members who are approved by the Director
and are eligible to vote.
(2) If
at any time during a meeting the members who are eligible to vote on a matter
fail to constitute a quorum, then the matter is tabled for consideration until
the next meeting.
(A) Ad hoc members do not
count toward the quorum requirement because they are not eligible to vote.
(B) A member who is recused from
discussion and voting on any item is not counted toward the quorum requirement
while the item is under consideration.
(3) The determination of a quorum sufficient
to convene and conduct a meeting of the DHSIRB is left to the sole discretion
of the DHSIRB Chair.
(c) Majority vote required. For approval of a motion, a majority vote of those present and eligible to vote is required.
(1) A member who is eligible to
vote has a right to abstain and cannot be compelled to vote. An abstention does
not count toward the majority required to approve a motion.
(2) DHSIRB does not recognize voting by
proxy. All voting occurs in person at the time of the meeting by the member or
his or her designated alternate.
(d) Prior to the meeting. One week prior to the meeting, DHSIRB members and alternates receive:
(1) a reminder of the upcoming meeting,
including the date, location, and time;
(2) minutes from the previous meeting;
(3) an agenda for the upcoming
meeting; and
(4) all new
submissions for review at the upcoming meeting including:
(A) survey instruments;
(B) consent, assent, and permission forms,
when applicable;
(C) letters from
other Institutional Review Boards and agency directors, when applicable; and
(D) the assigned unique identifier
DHSIRB number.
(e) Other requirements. At a minimum:
(1) the Chair convenes and conducts
the meetings;
(2) the minutes of
the prior meeting are approved by an open,recorded vote of the members;
(3) all actions taken require an
open, recorded vote of the members following discussion and the making and
seconding of a motion; and
(4)
meeting minutes are recorded by the Human Protections Administrator or a
designated individual.
Disclaimer: These regulations may not be the most recent version. Oklahoma may have more current or accurate information. We make no warranties or guarantees about the accuracy, completeness, or adequacy of the information contained on this site or the information linked to on the state site. Please check official sources.
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