Oklahoma Administrative Code
Title 340 - Department of Human Services
Chapter 2 - Administrative Components
Subchapter 11 - Financial Services
Part 9 - TRAVEL REIMBURSMENT
Section 340:2-11-119.1 - Lodging reimbursement
Current through Vol. 42, No. 1, September 16, 2024
Reimbursement is made for lodging when an employee or non-employee, authorized to travel, is in overnight travel status. Reimbursement for lodging is is limited to the current authorized rate. Reimbursement of the actual cost of lodging, is not limited to the current authorized rate, when the stay occurs at a pre-designated lodging facility.
(1) Overnight travel reimbursement requests when the distance traveled is less than 61-Global Positioning System (GPS) miles, but more than 30-GPS miles one way from the claimant's official duty station, must be approved by the appropriate chief officer. Claims for overnight travel, when distance is under 31-GPS miles, one way, from his or her official duty station must have prior approval from the Director.
(2) Reimbursement for lodging on approved out-of-state trips may not extend more than 24 hours before or after the work-related event, unless additional pre- or post-travel time is beneficial to Oklahoma Human Services (OKDHS), as clarified by the Office of Management and Enterprise Services, Statewide Accounting Manual.
(3) Reimbursement for lodging at one of Oklahoma's state lodges may be billed directly to OKDHS, or an employee or non-employee may pay for the lodging and request reimbursement.
(4) An employee or non-employee staying with relatives or others while in overnight travel status may be reimbursed $10 per night in lieu of lodging expenses.
Added at 23 Ok Reg 1808, eff 7-1-06
