Oklahoma Administrative Code
Title 340 - Department of Human Services
Chapter 110 - Licensing Services
Subchapter 5 - Requirements For Child-Placing Agencies
Part 5 - REQUIREMENTS FOR FOSTER HOME AGENCIES
Section 340:110-5-63 - Records

Universal Citation: OK Admin Code 340:110-5-63

Current through Vol. 42, No. 1, September 16, 2024

(a) Child's case record. Foster home agency (agency) records maintained for children in placement include, but are not limited to:

(1) an intake form including the child's name, any known nickname(s), birth date and place, race, gender, religion, and parents and other significant relatives' names, addresses, and phone numbers;

(2) history of previous placements and dates;

(3) reason for and circumstances leading to the present placement;

(4) child's relationship with other significant adults and children;

(5) admission assessment including the child's current functioning level and medical history, including:
(A) current medications;

(B) immunization records;

(C) known allergies; and

(D) childhood diseases; and

(6) current court order(s) documenting the child's legal custody and other applicable court orders;

(7) certified birth verification;

(8) the child's medical information, including:
(A) the child's medical authorization number, when applicable;

(B) a medical examination assessing the child's overall health completed by a health care professional within 30-calendar days following placement; however, when a child is transferred from another licensed program or an Oklahoma Human Services foster home, a documented medical exam assessing the child's overall health performed within the 12 months prior to admission is acceptable;

(C) written authorization to provide medical care;

(D) disabilities;

(E) psychosocial information;

(F) the child's Prior licensed physician's name, when known; and

(G) medical services documentation; and

(9) the child's family of origin history;

(10) information regarding the child's family's physical health, including father, mother, and grandparents;

(11) information regarding family members' emotional stability;

(12) reports from schools, specialists, and other agencies;

(13) documentation the child's rights and agency grievance policy were explained to the child;

(14) a service plan, per Oklahoma Administrative Code (OAC) 340:110-5-3, completed within 30-calendar days of placement. The plan is signed and dated by the child, staff, foster parents, and parent or guardian;

(15) a service plan revision every six months;

(16) signed and dated case notes;

(17) a discharge plan including anticipated placement length and future placement;

(18) a discharge summary including an assessment of the child's placement progress, continuing needs and plans, and recommendations for any follow-up services; and

(19) documentation of efforts to obtain or inability to obtain any of the information in this Section.

(b) Foster home record. The agency maintains a current case file on each foster home. Entries, dated in chronological order and identifying the personnel member recording the information, include:

(1) the certification form and documents verifying certification per, OAC 340:110-5-57(b);

(2) a complete home study report, including evaluation and recommendations as required;

(3) records of all children placed in the home with dates, names, ages, and payment rates for services, when applicable;

(4) records of all children removed from the home with dates, names, ages, and removal reasons;

(5) financial agreements, when applicable;

(6) signed and dated case notes, visits or contacts, and conferences;

(7) a copy of each child's placement agreement;

(8) correspondence;

(9) home study records, updated annually, per OAC 340:110-5-57(d);

(10) professional development documentation; and

(11) written agreements and contracts between the agency and the foster parents.

Amended at 10 Ok Reg 2273, eff 6-11-93; Amended at 13 Ok Reg 997, eff 1-24-96 (emergency); Amended at 13 Ok Reg 2663, eff 6-28-96; Amended at 23 Ok Reg 1092, eff 6-1-06

Disclaimer: These regulations may not be the most recent version. Oklahoma may have more current or accurate information. We make no warranties or guarantees about the accuracy, completeness, or adequacy of the information contained on this site or the information linked to on the state site. Please check official sources.
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