Oklahoma Administrative Code
Title 340 - Department of Human Services
Chapter 110 - Licensing Services
Subchapter 3 - Licensing Standards For Child Care Facilities
Part 15 - REQUIREMENTS FOR CHILD CARE CENTERS, DAY CAMPS, DROP-IN PROGRAMS, OUT-OF-SCHOOL TIME PROGRAMS, -DAY PROGRAMS, AND PROGRAMS FOR SICK CHILDREN
Section 340:110-3-281.4 - Child records and documentation

(1) Child information. Oklahoma Human Services (OKDHS) form, or a program form containing the same information, is:

(2) Infant and 1-year-old daily record. Daily records for 1-year-olds and younger are available in the child's classroom and include prompt documentation of eating, diapering, and sleeping activities.

(3) Verbal pick-up authorizations. When verbal authorization for pick-up of a child is obtained, personnel document the authorization, including the:

(4) Specialized service professional permission and release. Signed and dated parent permission is available. In addition, when the professional does not complete the background investigation requirements, per OAC 340:110-3-282(a), parent releases indicating understanding are signed and dated prior to unsupervised access to children for each professional.

(5) Food reward exception plan. A behavior modification plan is available and includes content, per OAC 340:110-3-288(d), director and parent signatures, and the date signed.

(6) Immunization records. An immunization record or exemption is obtained prior to the first day of attendance and is updated when the child receives additional vaccines.

(7) Medication permission. Signed parent permission for each medication is obtained, prior to administration, on an OKDHS or program form containing the same information.

(8) Medication administration. Each dose administered, excluding diaper cream is immediately documented on an OKDHS or program form containing the same information.

(9) Injury or poison exposure report. An OKDHS or program form containing similar information is completed for each injury or poison exposure occurring while in care.

(10) Infant safe sleep environment. Written statements from licensed physicians, signed parent permissions, or both are available when required, per OAC 340:110-3-296(b).

(11) Transportation permission and driver release. Signed parent permission:

(12) Field trip permission. Signed parent permission is obtained prior to the field trip, and documentation is maintained for at least 12 months from the trip. Field trip permission may be:

(13) Higher risk activity permission and plan. A plan is provided to parents, and signed parent permission is obtained prior to the activity. Documentation of both is maintained for at least 12 months from the activity. Permission may be for each time the child participates or a general permission for each activity type, such as swimming, may be given for 120-calendar days or less at a time. Field trip permission including the higher risk activity plan meets the requirement. The plan includes:

(14) Annual parent conferences. Documentation is maintained, per OAC 340:110-3-281.2(c).

(15) Swimming skills - children. A signed and dated parent statement regarding the water depth the child may swim in is obtained prior to the water activity, and documentation is maintained for at least 12 months from the activity.

(16) Special diet for infants. Written statements from licensed physicians are maintained when required, per OAC 340:110-3-298(f).