Current through Vol. 42, No. 1, September 16, 2024
(a)
Data. Accurate data is
entered daily and submitted by the 15th of the month following the end of each
quarter, (October 15th, January 15th, April 15th, and July 15th), to SCSEP
Performance and Results QPR (SPARQ), as required. Those capturing and recording
data must:
(1) be familiar with the latest
instructions for data collection, including the United States Department of
Labor administrative issuances, such as Older Workers Bulletins, Training and
Employment Guidance Letters, Data Collection Handbook, and internet
postings;
(2) safeguard personal
identification numbers (PIN);
(3)
notify the Oklahoma grantee immediately in the event of any potential PIN
security breach;
(4) ensure users
comply with all SPARQ access and security rules; and
(5) turn over complete data files for DAIL
and SCSEP databases (SPARQ), and hard copy case files, when the second party
ceases to administer SCSEP.
(b)
Administration costs. The
sub-recipient's administration costs cannot exceed the approved level of
administration funding for SCSEP funds received for a program year.
Administrative costs are the allocable portion of necessary and reasonable
allowable costs associated with performing general administrative and
coordination functions, including:
(1)
accounting, budgeting, financial, and cash management;
(2) procurement and purchasing;
(3) property management;
(4) payroll;
(5) coordinating the resolution of findings
arising from audits, reviews, investigations, and incident reports;
(6) audit;
(7) general legal services;
(8) preparing administrative reports;
and
(9) other activities necessary
for general administration.
(c)
Enrollee wage or fringe
(EWF). Sub-recipients must assign participants' wage and benefits costs
to EWF. A minimum percentage of SCSEP funds must be used to pay for wages and
benefits in accordance with federal guidelines. Failure to meet performance
standards may lead to a disallowance in administration and other enrollee
costs. EWF costs include, but are not limited to, the costs of:
(1) participant wages, such benefits as are
required by law, compensation for scheduled work hours during which a host
agency is closed for a federal holiday, and necessary sick leave that is not
part of an accumulated sick leave program; and
(2) participant training, per Section 641.540
of Title 20 of the Code of Federal Regulations (20
C.F.R. §
641.540);
(d)
Other enrollee costs.
Sub-recipient's other enrollee costs may include the allocable portion of
necessary and reasonable allowable costs associated with:
(1) costs related to instructors, classroom
rental, training supplies, materials, equipment, and tuition provided in a
classroom setting or under other appropriate arrangements;
(2) job placement assistance, including job
development and job search assistance;
(3) supportive services, including the
reasonable costs of transportation, health care and medical services; special
job-related or personal counseling; incidentals, such as work shoes, badges,
uniforms, eyeglasses, and tools; child and adult care; temporary shelter; and
follow-up service;
(4)
outreach;
(5) recruitment and
selection; and
(6) intake
orientation and assessment.
(e)
Match requirements.
Non-federal share is required and is cash or in-kind. Sub-recipients:
(1) determine the non-federal share of costs
per
29 C.F.R. §
97.24 for governmental units or
29 C.F.R. §
95.23 for nonprofit and commercial
organizations;
(2) follow the
uniform allowable cost requirements that apply to their organization;
and
(3) must meet all match
requirements as specified in their sub-award.
