Current through Vol. 42, No. 1, September 16, 2024
(a)
Policy. Area Agencies on
Aging (AAAs) and their grantees are allowed to carry-over unexpended grant
funds from the most recently completed budget year into the current program
budget under prescribed circumstances. Unexpended funds are funds that are
obligated and encumbered but not yet disbursed by the AAAs or their grantees at
the end of the budget year, and remain unliquidated for more than 30 days after
the end of the period for which they were granted.
(b)
Authority. The authority for
this Section is Part 1321.11 of Title 45 of the Code of Federal
Regulations.
(c)
Procedures. The requirements for implementing this Section are
outlined in this subsection.
(1) The grantee
agency, the Title III project or the AAA, submits for approval to the grantor
agency, the AAA or the State Agency, a final financial report for the most
recently completed program or Area Plan year, which includes documentation of
unexpended funds.
(2) The grantee
agency submits to the grantor agency, for approval, a budget amendment
outlining the proposed disposition of the unexpended funds.
(3) The grantor agency issues a notification
of grant award (NGA) to the grantee agency authorizing the obligation, or
carry-over, of the unexpended funds into the current program or Area Plan
year.
(4) Only Title III Older
Americans Act (OAA) federal funds are eligible for carry-over.
(5) Grantees may not carry-over Nutrition
Services Incentive Program (NSIP) cash in lieu of commodities funds. Unexpended
NSIP funds revert to the NSIP.
(6)
Grantees may not carry-over state funds. Unexpended state funds revert to the
State of Oklahoma.
(7) Unexpended
AAA Title III-B administrative and direct service funds may not be carried over
as direct service funds. Such funds may be reverted to Title III-B service
funds, or passed through, which may be sub-granted by the AAA via the request
for proposals process, per OAC
340:105-10-101.
(8) The AAA may request a carry-over of no
more than two percent of the AAA federal OAA allotments. Unexpended funds in
excess of this amount result in a reduction of the current Area Plan state
funds on a one dollar for one dollar ratio. This reduction in state funds may
be waived if, in the judgment of the State Agency, the excessive unexpended
funds are:
(A) directly attributable to
greatly increased and unforeseen project income;
(B) directly attributable to factors beyond
the reasonable control of the AAA or the Title III project; or
(C) otherwise explained to the satisfaction
of the State Agency in a narrative justification.
(9) In cases of repeated and unjustified
unexpended Area Plan funds, the State Agency may elect to reduce the percentage
of total state Title III-B funds available for use in the AAA's administration
and direct service budgets.
(d)
Cross reference. See OAC
340:105-10-101.
Added at 11 Ok Reg
673, eff 11-29-93 (emergency); Added at 11 Ok Reg 2771, eff 6-13-94; Amended at
19 Ok Reg 1170, eff 5-13-02; Amended at 21 Ok Reg 898, eff
4-26-04
