Current through Vol. 42, No. 1, September 16, 2024
(a)
Policy. Each congregate
meals project establishes and maintains an advisory council to advise the
project on all matters relating to the delivery of project services. Site
councils may be established at the discretion of the project director.
(1) The composition of the council is
described in (A) and (B).
(A) The advisory
council is separate and distinct from the congregate meals project governing
board and composed of:
(i) more than 50
percent of the council is made up of project participants, with each site
electing one representative to the project council. Disabled and minority
representatives are included on the council where projects are serving such
individuals and where such individuals are willing to serve;
(ii) representatives of public and private
agencies or organizations in the service area that address aging
issues;
(iii) local government
officials; and
(iv) other persons
who are knowledgeable and experienced in the special needs of older
persons.
(B) The
advisory council may not be composed of:
(i)
State Agency staff or governing board members;
(ii) Area Agency on Aging (AAA) staff or
governing board members;
(iii)
congregate meal project staff or governing board members; or
(iv) any other individuals who may give an
appearance of a potential conflict of interest.
(2) The council has approval authority over:
(A) suggested contribution
schedules;
(B) general types of
menus that meet the guidelines outlined in OAC
340:105-10-75(c)(9);
(C) days and hours of project operations
where feasible; and
(D) decor and
furnishings of the meal sites.
(3) The council advises the project in all
other matters related to the delivery of nutrition and supportive services,
including:
(A) preparation of the project's
operating budget;
(B) evaluation of
project effectiveness and achievement of objectives;
(C) determination of existing and proposed
services offered by the project; and
(D) determination of a new site
selection.
(4) All
decisions and recommendations of the council take into consideration all
applicable federal and state statutes and policies, as well as the project
budget.
(5) The council is
organized and activated within 60 days after the initiation of meal service.
Where feasible, target group eligible individuals are involved in the
preparation of the initial project proposal.
(6) Council bylaws and meeting minutes are on
file at the sites and available to the participants, AAA, and State Agency
staff for review.
(b)
Authority. The authority for this Section is Title 45 of the Code
of Federal Regulations, Part 1321.11.
(c)
Procedures.
(1) The AAA:
(A) incorporates the provision of this
Section into its Title III policy and procedures manual; and
(B) provides orientation to projects
regarding the policy.
(2) Projects:
(A) establish project councils according to
required composition;
(B) provide
orientation to new council members regarding their functions;
(C) assist councils in developing
bylaws;
(D) submit bylaws and
amendments to the AAA for approval;
(E) schedule meetings of the councils at
least quarterly and provide staff assistance at said meetings; and
(F) seek input from the council at scheduled
meetings and informally, as needed, on all matters relating to the delivery of
congregate meals and supportive services.
(d)
Cross references. See OAC
340:105-10-50.1(a)(4)
and (7),
340:105-10-51,
340:105-10-70
through
340:105-10-72,
340:105-10-74
through
340:105-10-80,
and
340:105-10-86.
Added at 11 Ok Reg
673, eff 11-29-93 (emergency); Added at 11 Ok Reg 2771, eff 6-13-94; Amended at
19 Ok Reg 1170, eff 5-13-02; Amended at 20 Ok Reg 938, eff
6-1-03
