Oklahoma Administrative Code
Title 340 - Department of Human Services
Chapter 105 - Aging Services
Subchapter 10 - Policies and Procedures Manual for Title III of the Older Americans Act of 1965, as Amended
Part 7 - PROGRAM STANDARDS FOR SERVICES FUNDED UNDER TITLE III OF THE OLDER AMERICANS ACT OF 1965, AS AMENDED
Section 340:105-10-72 - Congregate meals project staffing requirements

Universal Citation: OK Admin Code 340:105-10-72

Current through Vol. 42, No. 1, September 16, 2024

(a) Policy. Each congregate meals project maintains sufficient staff to carry out the required service activities.

(b) Authority. The authority for this Section is Section 1321.11 of Title 45 of the Code of Federal Regulations.

(1) A full-time director is employed who is empowered with authority to conduct the project's daily management and administrative functions;

(2) The project obtains nutrition consultation services from a licensed registered dietitian (RD) as either an employee or independent consultant, unless provided by the Area Agency on Aging (AAA) or through a statewide contract.

(A) A paid caterer or certified dietary manager is not acceptable in this position. If obtaining the services of a licensed RD consultant exceeds three months, the nutrition project or AAA:

(i) provides documentation of hiring efforts in the form of newspaper advertisements and job announcements to Community Living, Aging and Protective Services (CAP);

(ii) requests in writing a temporary waiver for an additional time period, not to exceed three months; and

(iii) submits a revised budget reflecting the reallocation of funds not used while the position was vacant.

(B) AAA notifies CAP contract monitor(s) within 72 hours following the loss of RD services by project or AAA.

(D) The RD verifies by signature on the Dietary Consultant's Report performance of required consultation activities, including:

(i) limiting site visits to one per day per RD;

(ii) visiting each site at least every other month for a minimum total of six site visits per year;

(iii) monitoring food service, including food temperature and portion measurement, and assessing food quality and adherence to contract specifications;

(iv) training staff and volunteers in areas of food service management, nutrition, food safety, and sanitation;

(v) assessing participant satisfaction and preferences;

(vi) reviewing menu and commodity utilization;

(vii) approving and coordinating monthly nutrition education programs;

(viii) monitoring perpetual inventory;

(ix) documenting site recommendations for improvement;

(x) documenting on the site visit date the number of:

(I) reservations;

(II) meals prepared;

(III) meals served;

(IV) full meals leftover; and

(V) menu substitutions; and

(xi) providing nutrition counseling for participants whose total nutrition score on the Title III Program Registration form is six or more.

(I) Counseling for congregate meals participants is provided with the participant's approval, and may be provided for home delivered meals participants where feasible.

(II) Counseling may be provided upon participant request where feasible.

(3) A nutrition project consultation is provided at least quarterly that includes:

(A) assessing food preferences;

(B) preparing menus and documenting nutrition analysis to meet one third recommended dietary allowance for each meal.

(4) Determine appropriate staffing patterns for each meal site in the project service area. AAAs are the final authority on appropriate staffing patterns in the Title III projects.

(d) Cross references. See Oklahoma Administrative Code 340:105-10-50.1(a)(4) and (7), 340:105-10-51, 340:105-10-68 through 340:105-10-71, 340:105-10-73 through 340:105-10-80, and 340:105-10-86.

Added at 11 Ok Reg 673, eff 11-29-93 (emergency); Added at 11 Ok Reg 2771, eff 6-13-94; Amended at 19 Ok Reg 2273, eff 6-27-02; Amended at 20 Ok Reg 938, eff 6-1-03; Amended at 21 Ok Reg 898, eff 4-26-04; Amended at 22 Ok Reg 20, eff 8-15-04 (emergency); Amended at 22 Ok Reg 915, eff 5-12-05; Amended at 23 Ok Reg 1062, eff 7-15-06; Amended at 24 Ok Reg 1325, eff 6-1-07; Amended at 29 Ok Reg 638, eff 7-1-12

Disclaimer: These regulations may not be the most recent version. Oklahoma may have more current or accurate information. We make no warranties or guarantees about the accuracy, completeness, or adequacy of the information contained on this site or the information linked to on the state site. Please check official sources.

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