Current through Vol. 42, No. 1, September 16, 2024
(a)
Policy. Each congregate
meals service provider secures and maintains adequate facilities for the
preparation and delivery of the meals service, nutrition education, and funded
supportive services.
(b)
Authority. The authority for this Section is Section 307 and 331
of the Older Americans Act, Part 1321.11(a) of Title 45 of the Code of Federal
Regulations, Section 1247 of Title 21 of the Oklahoma Statutes, as amended (21
O.S. § 1247), and 56 O.S. §163.1.
(c)
Procedures.
(1) The grantee agency locates congregate
meals service sites in areas accessible to the target group of eligible persons
in a community and, where possible, within walking distance from where such
persons congregate.
(A) There is a minimum of
at least one Title III congregate nutrition site per county at all
times.
(B) When there is one Title
III congregate nutrition site in a county, good-faith efforts are made to
provide transportation assistance to potential participants from other parts of
the county to that site, when feasible.
(2) The grantee agency arranges for all
applicable health, fire, safety, and sanitation inspections for project offices
and congregate meals sites in the manner described in (A) through (F) of this
paragraph.
(A) The fire and safety inspections
are conducted annually by local fire officials or another designated local
official in the absence of a local fire marshal using established local
standards.
(B) In the absence of
local standards, standards developed and adopted by Oklahoma Human Services,
with the cooperation of the state fire marshal and the Oklahoma State
Department of Health, are applicable.
(C) Standards are based on the site's use and
occupancy by Title III funded projects and are adequate to protect the health
and safety of participants.
(D)
County health department sanitation inspections are completed at least
annually.
(E) All inspection
reports are on file with the grantee agency.
(F) The grantee agency responds, as directed
by the inspecting agency, to all cited deficiencies.
(3) The Area Agency on Aging conducts
assessment for Americans with Disabilities Act (ADA) compliance at all
congregate meal sites and at project offices when a service is provided
directly at that location or when participants apply for services at that
location. The grantee agency ensures that project facilities comply with 21
O.S. § 1247, as amended, that mandates all public facilities be smoke free
and posts such designation as required by law.
(A) A full ADA assessment is required when
opening a new building or relocating to a different building.
(B) A partial ADA assessment specific to the
changes is required after construction, remodeling, or furniture and fixture
changes.
(C) When there are no
changes from the previous ADA assessment, an updated ADA assessment is not
required.
(4) The project
separates dining and food preparation areas at sites where food is prepared and
served in the same facility.
(5)
Where feasible, the project provides ample space and time for the provision of
supportive services, per Oklahoma Administrative Code (OAC)
340:105-10-54.
(6) The project provides appropriate
furnishings for older persons, including sturdy tables and chairs, and arranges
the furnishings to provide adequate aisle space for persons using mobility
aids, such as walkers and wheelchairs.
(7) The project provides table settings that
are approved by the project advisory council. When disposable dinnerware is
used, it is sturdy to prevent spillage, leakage, and breakage.
(8) The project posts, in conspicuous
locations, information regarding:
(A)
participants' right to equal opportunity and equal access to
services;
(B) the meal's full cost
ineligible persons pay, such as visitors younger than 60 years of age, who are
served meals;
(C) suggested
participant contribution toward the meal's cost, as the project or site
advisory council determines. All participant contributions are for the meal
cost and are not solicited for other items, such as utilities and
coffee;
(D) menus for a minimum of
one week in advance;
(E)
participant grievance procedures;
(F) an evacuation plan;
(G) a toll-free information and assistance
phone number;
(H) a current health
inspection certificate from the local health department;
(I) a Smoke Free Facility sign;
(J) a summary of the site or project, if
applicable; and
(K) an emergency
management plan including at minimum, the location of the nearest emergency
shelter(s) available to participants.
(d)
Cross references. Refer to
OAC 340:105-10-50.1(a)(7),
340:105-10-51,
340:105-10-54,
340:105-10-68 through
340:105-10-70,
340:105-10-72 through
340:105-10-80, and
340:105-10-86.
Added at 11 Ok Reg
673, eff 11-29-93 (emergency); Amended at 11 Ok Reg 3645, eff 6-6-94
(emergency); Added at 11 Ok Reg 2771, eff 6-13-94; Amended at 12 Ok Reg 1441,
eff 5-26-95; Amended at 15 Ok Reg 249, eff 10-9-97 (emergency); Amended at 15
Ok Reg 1692, eff 5-11-98; Revoked at 18 Ok Reg 1270, eff 5-11-01; Amended at 19
Ok Reg 1170, eff 5-13-02; Amended at 25 Ok Reg 1754, eff 6-1-08 (emergency);
Amended at 26 Ok Reg 2221, eff 7-1-09
