Oklahoma Administrative Code
Title 310 - Oklahoma State Department of Health
Chapter 9 - Health Care Information
Subchapter 1 - General Provisions
Section 310:9-1-2 - Definitions
The following words and terms, when used in this Chapter, shall have the following meaning, unless the context clearly indicates otherwise:
"Ambulatory care data" means data elements required by the Department regarding persons treated by hospitals, free-standing ambulatory surgery centers, or other health care providers, for less than 24 hours.
"Ambulatory surgery center" means a hospital-based or free- standing center providing surgery with patient stays of less than 24 hours, licensed under 63 O.S. Section 2657 et seq.
"Custom Data Set" means a subset of the Public Use Data File developed by the Department on special request.
"Custom report" means a compilation or study developed by the Department on special request.
"Data element" means the specific information collected and recorded for the purpose of health care and health care service delivery. Data elements include information to identify the individual, the health care provider, the data supplier, the services provided, charges for service, payor source, medical diagnosis, medical treatment and other data as requested.
"Data file" means an electronic file containing data elements.
"Data submission manual" means a manual developed by the Department containing data elements required to be submitted by information providers.
"Data use agreement" means a document that must be submitted in order to obtain the public use data file or any anonymous patient- level data. The document assures the Department that the user will not attempt to identify or contact any person included in the data set.
"Department" means the Oklahoma State Department of Health.
"Direct Patient Identifiers" Data elements that directly identify a patient (e.g. name, SSN, etc).
"Division" means the Health Care Information Division of the Oklahoma State Department of Health.
"Facility" means hospital or ambulatory surgery center.
"Health care information system" means the system for receipt, collection, analysis, evaluation, processing, utilization and dissemination of health care data established and maintained by the Health Care Information Division pursuant to the Oklahoma Health Care Information System Act.
"Health care provider" means hospitals, nursing facilities, ambulatory surgery centers, and any other health care provider licensed or certified by the Department or any other state agency; doctors as defined in Section 725.2 of Title 59 of the Oklahoma Statutes; or physical therapists, physician assistants, pharmacists, nurses and home health care providers licensed pursuant to the laws of this state.
"Hospital" means a hospital licensed under 63 O.S. Section 1-704.
"Hospital discharge data" means data elements required by the Department regarding persons admitted to and discharged from a hospital.
"Identifying information" means information that could uniquely identify an individual.
"Information provider" means all health care providers and the third-party payor or public-supported provider as defined in Section 1-116 of Title 63 of the Oklahoma Statutes.
"Public use data file" means an electronic file for public use containing data elements from the hospital discharge or ambulatory surgery data file that do not directly or indirectly identify an individual or physician.
"Standard information provider report" means a compilation of data submitted by an information provider that is generated by the Division for the information provider.
"Standard report" means a compilation or study developed to display information on selected topics, published periodically.
"Third-party payor" means any entity, other than a purchaser, which is responsible for payment either to the purchaser or the health care provider for health care services rendered by the health care provider.
Added at 16 Ok Reg 2451, eff 6-25-99; Amended at 18 Ok Reg 2472, eff 6-25-01
