Current through Vol. 42, No. 1, September 16, 2024
(a)
General
procedures. The general procedure to be followed in the funding
proposal, review and consideration process for financial assistance under the
OERSSIRF program shall be as follows:
(1)
Pre-proposal conference.
(A) All
potential applicants are encouraged to participate in a pre-proposal
conference. The Department shall summarize available funding, areas of need
identified by any state assessment, and the status of previous OERSSIRF-funded
projects.
(B) At the pre-proposal
conference, preliminary matters may be generally discussed to familiarize all
concerned parties with the proposal period, requirements and procedures.
(2)
Proposal. An applicant shall initiate proposal review and
consideration by submission to the Department of applicant's proposal for
financial assistance. A proposal shall be submitted by the qualified entity
using forms described in
310:642-7-1
(relating to content of application), within the application period specified
in OAC
310:642-3-2
(relating to deadlines for filing.)
(3)
Scoring and selection.
Eligible proposals shall be scored by the following process.
(A) A public meeting shall be scheduled for
the purpose of scoring the eligible OERSSIRF proposals and awarding the funds
that have been identified by the Department as the balance available for
distribution on the last day of the preceding calendar year.
(i) A five (5) person review panel shall be
appointed by the Commissioner.
(ii)
Each appointed member will sign an attestation stating the appointee has no
financial or other direct personal interest in any of the project proposals
before the Department.
(B) The panel shall be seated and the reviews
will begin under the direction of Department staff.
(i) Department staff will distribute
proposals and scoring tools, collect the completed scoring tools for each
proposal from the panelists, and tally the scores for each proposal at the end
of the process.
(ii) The tallied
scores shall be posted as soon as the totals are computed.
(C) The project with the highest score of
total points shall be selected for funding, and the projected cost of the
project deducted from the balance of the fund.
(D) The project with the next highest score
of total points shall be selected for funding, and the cost deducted from the
balance of the fund and continuing in like manner until insufficient funds
remain to fund the next highest-scoring project.
(E) Any remaining funding shall be retained
by the fund and distributed the next year.
(b)
Criteria applicability.
(1) The criteria set forth in subsections (c)
and (d) of this Section shall constitute guidelines and standards for proposal
review and consideration by the Department.
(2) The criteria and standards set forth in
subsections (c) and (d) of this Section shall be applied to each proposal
without exception.
(c)
General approval standards and criteria. The Department shall be
under a continuing obligation to ensure the following standards and criteria
are satisfied before any proposal is approved for funding and may determine
compliance with these standards and criteria during preliminary review, scoring
and selection or during a post selection review:
(1)
Compliance with applicable
law. The proposed project must be found to be in compliance with 63 O.S.
§ 1-2512.1, and applicant must possess all necessary and incidental legal
rights and privileges necessary to project commencement and operation.
(2)
Eligibility. The
applicant must be a qualified entity and the proposed project must be for a
qualified purpose as defined in 63 O.S. § 1-2512.1.
(3)
Local need, support and
priority. The applicant shall demonstrate that the project is needed in
the area to be served and is sufficient, as proposed, to serve such needs.
Applicant shall demonstrate local support, interest and commitment in and to
the proposed project.
(4)
Availability of other assistance. Applicant shall demonstrate
appropriate due diligence to ensure no alternative sources of revenue could be
obtained and utilized for project financing.
(5)
Economic feasibility. The
applicant shall demonstrate the overall economic viability and feasibility of
the project.
(6)
Project
feasibility. The applicant shall demonstrate that the project is
feasible and cost effective.
(7)
Statewide needs and public interest. The applicant shall
demonstrate the relationship between the proposed project and the overall EMS
development needs within the State of Oklahoma and show that proposed project
will serve the public interest and welfare.
(d)
Criteria for denying a
proposal. The Department may deny a proposal for OERSSIRF funding for
any of the following reasons:
(1) The
applicant is not an eligible entity.
(2) The project does not serve the goals of
63 O.S. § 1-2512.1.
(3)
Insufficient availability of funding.
(4) The proposal is received after the
deadline.
(e)
Department action.
(1) After
reviewing and considering the submitted proposal, the Department may take one
of the following actions:
(A) The Department
may approve and fund the proposal as submitted.
(B) The Department may reject and deny the
proposal based upon any applicable criteria described in subsection (d) of this
Section.
(2) Upon
approval of a proposal, the Department may authorize the execution of all
necessary funding documents and instruments, and may accordingly authorize and
provide for disbursements and such further or additional action as may be
necessary to complete and implement the approved transaction.
Added at 27 Ok Reg 697,
eff 2-2-10 through 7-14-10 (emergency)1; Added at 27
Ok Reg 2536, eff 7-25-10
1This emergency action expired
before being superseded by a permanent action. Upon expiration of an emergency
action enacting a new Section, the text of the Section is no longer effective.
Therefore, on 7-15-10 (after the 7-14-10 expiration of the emergency action),
the text of section 310:642-3-1 was no longer effective, and remained as such
until added again by permanent action on
7-25-10.
The
revoked version of this section by
Oklahoma
Register, Volume 40, Issue 23, August 15, 2023, eff.
9/11/2023 is not yet
available
