Oklahoma Administrative Code
Title 260 - Office of Management and Enterprise Services
Chapter 25 - Personnel Administration Rules
Subchapter 15 - Time and Leave
Part 3 - ANNUAL AND SICK LEAVE POLICIES
Section 260:25-15-11 - Annual leave

(1) Annual leave shall be applied for by the employee and shall be used only when approved by the Appointing Authority.

(2) Part-time employees shall accrue annual leave in an amount proportionate to that which would be accrued under full-time employment [74:840-2.20].

(3) Annual leave earned during a pay period shall be prorated based upon the number of hours (excluding overtime hours) an employee is on the payroll [74:840-2.20].

(4) An Appointing Authority may require an employee to take annual leave whenever in the administrative judgment of the Appointing Authority such action would be in the best interests of the agency; except that the employee shall not be required to reduce accrued annual leave below 5 days. An Appointing Authority shall not apply this rule in lieu of 260:25-11-120. Leaves of absence for internal investigatory purposes shall be administered according to 260:25-11-120.

(5) Unused accrued annual leave shall be accumulated for no more than the maximum leave accumulation limits specified in the tables in Appendix B of this Chapter. At the discretion of the Appointing Authority, employees may accrue up to the accumulation limit plus the accrual for one year (360 hours for employees with less than five (5) years of cumulative service, 784 hours for employees with five (5) to ten (10) years of cumulative service, 800 hours for employees with ten (10) to twenty (20) years of cumulative service, and 840 hours for employees with over twenty (20) years of cumulative service). If employees are permitted to accumulate above the accumulation limit, such excess must be used during the same calendar year in which it accrues or within twelve months of the date on which it accrues. Employees shall not be paid for excess leave above the accumulation limit. If an employee was transferred to an agency by statute or executive order all accumulated leave will be transferred.

(6) Annual leave shall not be taken in advance.

(7) An employee who transfers to another agency may have accrued annual leave transferred at the option of the Appointing Authority to which transferred. The maximum amount transferrable is limited to amount accrued but no more than the accumulation limits plus the accrual for one year, or such Appointing Authority may require that all or a portion of the annual leave be paid by the agency from which the employee is transferred before the transfer. The amount of annual leave paid by the agency from which the employee is transferred shall not exceed the accumulation limits except as established in Section 840-2.20 of Title 74 of the Oklahoma Statutes and the amount of annual leave transferred with the employee shall not exceed the accumulation limits plus the accrual for one year

(8) Any employee who is separated from the state service shall be paid or shall have payment made to the employee's estate for any annual leave accumulated up to and including the accumulation limit except as otherwise provided in the Personnel Administration Rules. At no time shall any employee resigning from one position to accept another position within the same agency be paid for accrued annual leave unless there has been a break in service of more than thirty days.

(9) Annual leave shall be charged against an employee's annual leave balance based on the amount of time an employee is absent from work during the employee's assigned work schedule. Holidays falling within a period of annual leave shall not be charged to annual leave.

(10) Any employee who leaves the employ of an agency shall receive payment for the accrued number of hours of annual leave in accordance with the hourly rate. Payment may only be withheld pending settlement of a legal debt to the agency. If a person is reemployed by the State within a period of 30 calendar days from the date of separation, any portion of the accumulated annual leave which has not yet been paid may be reinstated.