Oklahoma Administrative Code
Title 260 - Office of Management and Enterprise Services
Chapter 25 - Personnel Administration Rules
Subchapter 15 - Time and Leave
Part 3 - ANNUAL AND SICK LEAVE POLICIES
Section 260:25-15-10 - General Annual and Sick Leave Policies

Universal Citation: OK Admin Code 260:25-15-10

Current through Vol. 42, No. 1, September 16, 2024

(a) Employees are eligible for annual leave and sick leave with full pay according to law and the rules in this Chapter. Temporary employees and other limited term employees are ineligible to accrue, use or be paid for sick leave and annual leave [74:840-2.20(A) (3)].

(b) The tables in Appendix B of this Chapter list leave accrual rates and accumulation limits. OAC 260:25-15-11 and 260:25-15-12 also govern annual and sick leave.

(c) Annual and sick leave accrual rates and accumulation limits are based on cumulative periods of employment calculated in the manner that cumulative service is determined for longevity purposes [74:840-2.20(A) (1)]. For purposes of this Subchapter and the longevity pay program, cumulative service shall be calculated as prescribed in this subsection.

(1) State employment with any agency in any branch of state government including service under the administrative authority of the Regents for Higher Education and the Department of Vocational and Technical Education shall be qualifying for purposes of calculating cumulative service. Cumulative service includes periods of part-time qualifying employment in excess of 2/5 time that were continuous for at least 5 months and any period of full-time employment described in (A) through (F) of this paragraph:
(A) Full-time or part-time employment;

(B) Temporary or other time-limited employment;

(C) Paid leave;

(D) Leave without pay of 30 continuous calendar days or less; and

(E) Leave without pay in excess of 30 calendar days taken under Section 840-2.21 of Title 74 of the Oklahoma Statutes. Any other leave without pay in excess of 30 calendar days shall not be counted as cumulative service.

(F) Time spent performing services during which the person, rather than the entity the person was employed by, received compensation for duties performed for the state if payment for such service was made using state fiscal resources, including time spent acting as an administrative law judge within the executive department.

(2) Periods of service that are described in (1) of this subsection, shall be combined for purposes of determining cumulative service and the total shall be expressed in whole years. Partial years, less than 12 months, are dropped.

(d) Annual leave and sick leave shall accrue only when an employee is actually working, on authorized leave with pay, or during the time the employee is using paid leave to supplement workers compensation benefits under Section 332 of Title 85. Leave shall not accrue after the last day the employee works.

(e) An employee using paid leave to supplement workers compensation benefits under Section 332 of Title 85 of the Oklahoma Statutes shall be in leave without pay status.

(f) An Appointing Authority may terminate an employee who is absent from work after the employee has exhausted all of his or her sick and annual leave accumulations or paid maternity leave provided by Section 840-2.20D of Title 74 of the Oklahoma Statutes unless the absence is covered by 260:25-15-45 or 260:25-15-49. This subsection does not prevent an Appointing Authority from granting leave without pay according to 260:25-15-47.

Added at 31 Ok Reg 1346, eff 9-12-14

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