Oklahoma Administrative Code
Title 260 - Office of Management and Enterprise Services
Chapter 25 - Personnel Administration Rules
Subchapter 11 - Employee Actions
Part 15 - AGENCY TRANSFERS
Section 260:25-11-154 - Timing a transfer

(a) An employee's resignation date should be the last day of employment with the leaving agency. The receiving agency must initiate the transfer process within Workday with an effective date of the next date, regardless of holiday or weekend. The receiving agency shall pay the next flexible benefit allowance owed for an employee who transfers from another agency following the last day of employment with the leaving agency.

(b) The leaving agency is responsible for annual leave payout for any accrued leave above the accumulation limits set in Oklahoma Administrative Code 260:25-15-11.

(c) The leaving agency should work with the receiving agency to determine how much annual leave will be transferred with the employee in accordance with Oklahoma Administrative Code 260:25-11.

(d) As of that effective date, the receiving agency is now fully responsible for that employee in terms of human resources, payroll, benefits and time tracking. This includes payout of any holidays that fall prior to the employee's first day unless they are placed in a transitional status as set forth in 260:25-11-156.

(e) The human resources staff at both the leaving agency and the receiving agency should communicate with one another to coordinate the transfer of an employee. This practice will ensure the transfer date is beneficial for both agencies. Such communication should occur at the beginning and end of the pay period.