Current through Vol. 42, No. 1, September 16, 2024
(a)
Purpose. The purpose of the
Committee is to advise the Multicultural Equity Title IV-CRA Programs of the
Oklahoma State Department of Education in planning activities relating to
educational equity in the State of Oklahoma. The Title IV-CRA Programs include
Educational Equity (Sex Desegregation), Human Relations (Race Equity), and
National Origin (Language Issues). The Multicultural Equity Section also
encompasses the Bilingual Education Program and the Emergency Immigrant
Education Program. Committee recommendations, suggestions for improvement or
change, and new ideas for continued progress in all phases of programs related
to educational equity will be submitted to the State Department of Education
for consideration and possible presentation to the State Board of
Education.
(b)
Name.
The name of the organization shall be the Multicultural Equity Advisory
Committee, hereinafter referred to in this Section as the Committee.
(c)
Membership.
(1)
Selection of Advisory Committee
members.
(A) Committee members are
recommended by the State Department of Education and approved by the State
Board of Education. Committee members represent various cultural, educational,
civic and professional organizations and institutions of higher education. Each
member has a working knowledge of the governance structure of education, legal
trends, programs, practices, and is familiar with current State and Federal
Legislation.
(B) The membership of
Advisory Committee will not exceed 15 members. The right to vote is restricted
to only those individuals officially appointed to serve on the
Committee.
(C) Resignations shall
be made by written statement and submitted to the Committee. In the case of
resignation, an interim appointment to serve the balance of the unexpired term
may be made by the State Board of Education upon the recommendation of the
State Department of Education.
(2)
Term of appointment. The
term of appointment to the Committee shall be three (3) years on a rotating
schedule which will be congruent with the timelines of the Title IV Grant. At
the end of the third year term, the Administrative Supervisor of the
Multicultural Equity Section will call for nominations for the rotation and
establishment of a new committee.
(3)
Officers of Committee.
(A) The officers of the committee shall be
chosen from among the membership and consist of a Chairperson and a
Chairperson-elect. The terms of office for the officers shall be one (1) year.
The Chairperson-elect will be elected at the first meeting of each fiscal year.
Nominations will be made from the floor of said meeting. The Chairperson-elect
of the previous year will assume the office of Chairperson.
(B)
Chairperson. The Chairperson
shall preside over all meetings of the Committee.
(C)
Chairperson-elect. The
Chairperson-elect shall assume the duties of the Chairperson if the position is
vacated and shall preside over the meetings in the absence of the
Chairperson.
(D) The Multicultural
Equity Section staff will assume secretarial responsibilities, including taking
minutes of all meetings and making them available to all Committee members and
appropriate State Department of Education staff, preserving all documents and
records of the Committee and issuing notices of meetings. Copies of all records
shall be filed with the Multicultural Equity Section of the State Department of
Education.
(4)
Ex-officio members. The State Department of Education
Multicultural Equity Section professional rstaff shall serve as ex-officio
members of the Committee.
(d)
Meetings.
(1)
Schedule of meetings.
(A) The Committee shall meet a minimum of two
(2) times each year. All meetings shall be conducted in accordance with
Oklahoma Open Meeting Law. The Committee will not meet without the
representation of the Multicultural Equity Section professional staff of the
State Department of Education.
(B)
Meeting dates and official meeting announcements shall be cooperatively agreed
upon by the Committee Chairperson and the Administrative Supervisor of the
Multicultural Equity Section of the State Department of Education. Advance
notice (reasonable time) of dates and locations of meetings shall be sent to
each member in order to facilitate their attendance.
(2)
Quorum. A majority (51%) of
Committee members shall constitute a quorum.
(3)
Recommendations.
Recommendations of the Committee shall represent consensus of a majority of
committee members.
(e)
General provisions.
(1)
Mail ballots. Action taken by the Committee requiring formal
voting by the official membership may be taken by a fourteen (14) day mail
ballot.
(2)
Amendments. Possible procedural changes must be sent to all
official members for their consideration and review 15 days prior to the next
scheduled meeting. Proposed amendments and/or revisions to the Procedures must
be adopted by a quorum (51 %) of the official membership and recommended to the
State Department of Education.
Amended at 10 Ok Reg
4189, eff 7-6-93 (emergency); Amended at 11 Ok Reg 2003, eff
5-26-94
