Current through Vol. 42, No. 1, September 16, 2024
(a)
General. This section describes the policies and procedures
applicable during the project worksheet validation.
(b)
Time limitations for completion of
work.
(1)
Deadlines. The
PWcompletion deadlines shown below are set from the date that a major disaster
or emergency is declared and apply to all PWs approved under State disaster
assistance grants:
(A) Debris clearance - 6
months
(B) Emergency work - 6
months
(C) Permanent work - 18
months
(2)
Exceptions. The State may imposealternate deadlines for the
completion of work. if considered appropriate.
(c)
Requests for time
extensions. Requests for time extensions shall be submitted by the
Grantee to the SCO andshall include the following:
(1) The dates and provisions of all previous
time extensions on the PW; and
(2)
A detailed justification for the delay and a projected completion date. The SCO
shall review the request and make a determination. The Grantee shall be
notified of the SCO's determination in writing. If the SCO approves the
request, the notification shall reflect the approved completion date and any
other requirements the SCO may determine necessary to ensure that the new
completion date is met. If the SCO denies the time extension request, the
Grantee may, upon completion of the PW , be reimbursed for eligible PW costs
incurred only up to the latest approved completion date. If the PW is not
completed, no State funding will be provided for that PW .
(d)
Cost Overruns.
During the execution of approved work a Grantee may find that actual PW costs
are exceeding the approved PW estimates.
(1)
Such cost overruns normally fall into the following three categories:
(A) Variations in unit prices;
(B) Change in the scope of eligible work; or
(C) Delays in timely starts or
completion of eligible work.
(2) The Grantee shall evaluate each cost
overrun and, when justified, submit a request for additional funding to the SCO
for final determination. All requests for the SCO's approval shall contain
sufficient documentation to support the eligibility of claimed work and costs.
The Grantee shall include a written recommendation when forwarding the request.
The Director shall notify the Grantee in writing of the final determination.
The Grantee may submit an appeal for additional funding in accordance with
145:10-5-7, within 60
days following the completion of all of its PWs. Funding shall not exceed the
annual maximum.
(e)
Progress reports. Progress reports will be submitted by the
Grantee to the SCO quarterly. The first quarterly report shall be due the first
quarter subsequent to receiving the award. Such reports will describe the
status of those PWs on which a final payment has not been made to the Grantee
and outline any issues or circumstances expected to result in noncompliance
with the approved grant conditions.
Added at 11 Ok Reg 4611,
eff 8-26-94 (emergency); Added at 12 Ok Reg 3320, eff
8-11-95
