(A) An operating record shall be generated as
part of the permit to operate and NPDES permit.
The operating records shall be maintained on forms identified
by the permit and other forms approved for use by the department. The operating
record shall be retained for a minimum period of five years, shall be made
available to the director upon request, and shall record and document the
following information:
(1) The manure
storage or treatment facility. Records required by rule
901:10-2-08
or
901:10-2-19
of the Administrative Code, including:
(a)
Measurements of manure volume and the depth of liquid manure in manure storage
or treatment facilities by the depth marker or other appropriate device as
approved by the director in accordance with rule
901:10-2-06
of the Administrative Code as required by paragraph (A)(4)(o) of rule
901:10-2-08
of the Administrative Code which clearly indicates the minimum capacity
necessary to contain the runoff and direct precipitation of the twenty-five
year, twenty-four hour rainfall event, or, in the case of new sources subject
to the requirement in paragraph (C) of rule
901:10-3-06
of the Administrative Code, the runoff and direct precipitation from a
one-hundred year, twenty-four hour rainfall event, plus the levels of freeboard
as required in either paragraph (A)(4)(a) or paragraph (A)(4)(b) of rule
901:10-2-08
of the Administrative Code;
(b)
Records of inspections of the structural integrity and vegetative management
systems of the manure storage or treatment facility taken at intervals
specified in the manure management plan and including evidence of erosion,
leakage, animal damage, and problems of emerging vegetation.
(c) Records of measurements of storage
capacity remaining in the manure storage and treatment facility, based upon
inspections conducted at intervals specified in the manure management
plan.
(d) Records of inspections of
stormwater conveyances, diversion devices, runoff diversion structures, and
devices channeling contaminated stormwater to the manure storage pond or manure
treatment lagoon.
(e) Records of
inspections of the protective vegetative cover that is maintained on all
disturbed areas (lagoon or pond embankments, berms, pipe runs, erosion control
areas, etc.)
(f) Implementation
dates of those best management practices necessary to operate and maintain
settling basins, grass filtration or soil infiltration systems or diverting
clean water and roof water away from the production area.
(g) Records of groundwater sampling and
analysis and any surface water sampling and analysis. This also includes any
records associated with monitoring or sampling of subsurface perimeter drains
around manure storage or treatment facilities.
(h) Records required in rule
901:10-2-19
of the Administrative Code for the insect and rodent control plan.
(i) Records of inspections of water lines
located above ground and readily accessible or visible for daily inspection,
including drinking water or cooling water lines.
(j) Records of actions taken to correct any
deficiencies found as a result of inspections conducted in the production area.
If actions were not taken within thirty days of discovery, then the operating
record shall record the reasons explaining why corrections could not be made
immediately.
(k) Records
documenting the current design of any manure storage or treatment facility
including volume for solids accumulation, design treatment volume, total design
volume, and approximate number of days of storage capacity.
(l) Records of the date, time, and estimated
volume of any overflow or discharge from the production area.
(2) Manure characterization data,
test methods, results, and other information as required in paragraph (E) of
rule
901:10-2-10
of the Administrative Code.
(3)
Land application area records shall be recorded and maintained in the operating
record. Records for each land application area shall include:
(a) The owner or operator shall maintain or
have access to adequate land application equipment and record this in the
operating record.
(b) The owner or
operator shall list or otherwise describe those acres of land in the operating
record for land application of manure, whether the land is owned or leased. In
the alternative, use of a distribution and utilization plan should be recorded
in the operating record.
(c) When
liquid manure is applied to a land application area with subsurface drains and
concentrated flow areas, document the periodic observations of the subsurface
drain outlets and concentrated flow areas for liquid manure flow during and
after application in the operating record.
(d) When liquid manure is applied to a land
application area with a subsurface drain, document the use of drain outlet
plugs or other devices in the operating record.
(e) Land application areas as described on a
soil survey map.
(f) All soil tests
within the last five years. Soil test results shall be maintained in the
operating record with the information required in rule
901:10-2-13
of the Administrative Code.
(g)
Site inspections to inspect setbacks used to maintain vegetative cover and
protect stream channels or areas adjacent to such stream channels and as
required by rule
901:10-2-14
of the Administrative Code.
(h)
Records of the cropping schedule for each land application area for the past
year, anticipated crops for the current year, and anticipated crops for the
next two years after the current year.
(i) Targeted crop yield for each crop in each
land application area based on:
(i) Soil
productivity information;
(ii)
Historical yield data;
(iii)
Potential yield; or
(iv)
Combinations of yield data.
(j) An additional ten per cent may be added
to the potential and/or historical yields to account for improvements in
management and technology.
(i) When historical
yield data is not available a realistic yield may be based on local research or
on yields from similar soils and/or cropping systems in the area.
(ii) For new or potential crops or varieties,
industry yield estimates may be used until actual yields are available for
documentation in the operating record.
(k) Actual yield, if available.
(l) Results of the nitrogen leaching risk
assessment procedure and the phosphorus soil test assessment procedure and an
explanation of the basis for determining manure application rates, as provided
in rule
901:10-2-14
of the Administrative Code.
(m) The
number of years needed to reach one hundred fifty parts per million Bray P1 or
equivalent if manure application rates exceed the phosphorus crop removal
rates.
(n) Date, rate, quantity and
method of application of the nutrient, and/or form and source of manure,
commercial fertilizer and/or other organic byproducts.
(o) Total amount of nitrogen and phosphorus
actually applied to each field, including documentation of calculations for the
total amount applied.
(p) Condition
of soil at the time of application including, but not limited to, available
water capacity and evidence of soil cracks and related information on soil
conditions.
(q) Temperature,
including general weather conditions at time of application and for twenty-four
hours prior to and following application.
(r) Implementation dates of those best
management practices necessary to reduce the risk of nitrogen or phosphorus
runoff by crop rotation, cover crops or residue management in accordance with
paragraphs (B) to (E) of rule
901:10-2-14
of the Administrative Code.
(s)
Record the annual projected nutrient budget for nitrogen and phosphorus for
each site for the plant production sequence and/or crop rotation.
(t) Records shall be maintained of annual
calibration of land application equipment.
(4) Unless otherwise recorded with the insect
and rodent control plan implementation or land application records, records of
inspections and actions taken at manure stockpile or manure transfer
sites.
(5) The records for
implementation of distribution and utilization methods, if used, shall include:
(a) Quantity of manure transferred off-site
for each twelve month period (tons/gallons);
(b) Date of off-site transfer for
distribution;
(c) Name and address
of recipient of manure; and
(d)
Record that the recipient was provided with a copy of the appendices A, B and F
to rule
901:10-2-14
of the Administrative Code, a copy of the most recent manure analysis
consistent with the rules.
(6) Disposal of dead livestock. The records
for implementing the plan for the disposal of dead livestock shall include, but
not be limited to:
(a) The disposal method
used for removal of dead livestock;
(b) A record of the date and time of
inspection of each facility; and
(c) Those best management practices necessary
to implement the disposal of dead livestock.
(B) Records shall be generated by certified
livestock managers to comply with the requirements of rule
901:10-1-06
of the Administrative Code. The operating records shall be maintained on forms
approved for use by the department. A certified livestock manager employed by a
major concentrated animal feeding facility may use the major concentrated
animal feeding facility's operating record to comply with the requirements of
this rule and rule
901:10-1-06
of the Administrative Code, to the extent the records required to be kept by
the certified livestock manager are already maintained in the facility's
operating record. The operating record for a certified livestock manager shall
be retained for a minimum period of five years, shall be made available to the
director upon request, and shall record and document the following information:
(1) Records shall be maintained for each land
application area.
(2) The certified
livestock manager shall list or otherwise describe the acres of land for land
application of manure.
(3) When
liquid manure is applied to a land application area with subsurface drains and
concentrated flow areas, documentation shall be made of the periodic
observations of subsurface drains, drain outlet plugs, drain outlets or other
devices for liquid manure flow during and after application in the operating
record. Monitoring of concentrated flow areas during and after application
shall also be documented.
(4) All
soil tests within the last five years. Soil test results shall be maintained in
the operating record with the information required in rule
901:10-2-13
of the Administrative Code.
(5)
Site inspections to inspect setbacks used to maintain vegetative cover and
protect stream channels or areas adjacent to such stream channels and as
required by rule
901:10-2-14
of the Administrative Code.
(6)
Date, rate, quantity and method of application sources of the nitrogen and
phosphorus, and/or form and source of manure, commercial fertilizer and/or
other organic by-products.
(7)
Total amount of nitrogen and phosphorus actually applied to each field,
including documentation of calculations for the total amount applied.
(8) Condition of soil at the time of
application including, but not limited to, available water capacity and
evidence of soil cracks and related information on soil conditions.
(9) Temperature, including general weather
conditions at time of application and for twenty-four hours prior to and
following application.
(10) Records
shall be maintained of annual calibration of land application
equipment.