Current through all regulations passed and filed through September 16, 2024
Each county auditor shall adopt a system of currently
maintained property records for each lot, tract or parcel of real property in
the county of the auditor's jurisdiction as provided in section
5713.03 of the Revised Code.
Such property records shall be in either sheet,
card, or
electronic form as determined by the county auditor. The information
contained on this record, in conjunction with the actual viewing of the
property by the appraiser and other pertinent information available, shall be
used in estimating the true value in money of each parcel of real property in
the county. Each such record shall provide, insofar as applicable and/or
practical, the following information:
(A) General:
(1) Name of the taxing district.
(2) Name and address of the owner of
record.
(3) Legal
description.
(4) Address and
location of the property.
(5)
Number of acres.
(6) Lot or tract
frontage and depth..
(B)
Residential, industrial and commercial land factors:
(1) Type of road or street.
(2) Utilities - gas, electric, water, sewer,
septic tank.
(3)
Sidewalk.
(4) Topography
(5) Shape of lot or tract.
(6) Type of neighborhood.
(7) Neighborhood trend - improving, static,
declining, blighted.
(8) Industrial
and commercial land shall be classified according to present or probable use as
plant or building site, parking area, storage area, waste or dump area, etc.
Appropriate unit values (acre, square foot, or front foot) shall be established
for each type of use and the computation of value shown for each type of land,
insofar as applicable.
(9) The
computation of land value shall include the following, insofar as applicable:
(a) Frontage of lot or tract.
(b) Depth of lot or tract.
(c) Area.
(d) Street or other unit price.
(e) Depth factor.
(f) Corrective factors - corner influence,
alley influence, etc.
(C) Agricultural land factors
(1) Soil type.
(2) Topography
(3) Erosion.
(4) Drainage.
(5) Land use (number of acres) classified as
follows:
(a) Homesite.
(b) Tillable land.
(c) Orchard.
(d) Permanent pasture.
(e) Woodland.
(f) Waste.
(6) The computation of agricultural land
value shall include the following insofar as applicable.
(a) Price per acre for each grade and use of
land.
(b) Total land value for each
tract of land different grade and use.
(c) Total land value for entire
parcel.
(D)
Building details and construction features
(1) Coding as provided in rule
5703-25-10 of the Administrative
Code.
(2) Type of
construction.
(3)
Dimensions.
(4) Grade.
(5) Age - actual or estimated.
(6) Condition.
(7) Foundation.
(8) Basement area - full; 3/4; 1/2;
1/4.
(9) Story heights.
(10) Exterior walls.
(11) Roofing.
(12) Floors.
(13) Interior finishing.
(14) Attic finish.
(15) Air conditioning (heating or cooling
type).
(16) Plumbing.
(17) Tiling.
(18) Lighting.
(19) Number of rooms.
(20) Porches and additions.
(21) Fireplace.
(22) Built-in equipment - disposals,
dishwashers, incinerators, etc.
(23) Alterations - betterments - improvements
(date).
(24) Reproduction or
replacement cost in dollars (units and price per unit) based on costs for
similar buildings, structures, fixtures or improvements to land as provided in
rule 5703-25-12 of the Administrative
Code.
(25) Depreciation - type and
rate used in per cent and amount of dollars.
(26) Obsolescence - type and rate used in per
cent and amount of dollars.
(27)
Space for computing building values.
(28) Space for sketch of buildings (property
record cards used in appraising agricultural lands and buildings shall have
sufficient space for describing and computing value of all farm buildings,
including the dwelling)
(29) Each
property record card,
sheet, or form
required to be prepared by this rule shall contain space for and shall have set
out thereon the following information:
(a)
The "true value in money" of the land, improvements to the land, and the total
value of the parcel as appraised.
(b) The "true value in money" of the land,
improvements to the land, and the total value of the parcel as adjusted each
year by the county auditor in compliance with rule
5703-25-06 of the Administrative
Code.
(c) The "taxable value" of
the land, improvements to the land, and the total value of the parcel as
calculated each year. In counties using computers taxable values may be shown
on a data processing printout rather than on the property record card. The
parcels should be listed in the same order as the tax list along with the
following information: The parcel number of each property, the owner's name,
the class of property, the previous year's true value, the new true value, and
the new thirty-five per cent or tax value of land and improvements of each
parcel of real property as well as the factor applied.
(E) Description of commercial and
industrial property.
Each county auditor, insofar as applicable and/or practical,
shall describe in detail on the record card,
sheet, or
form, and shall itemize, the precise commercial and industrial property
that the auditor is valuing as "real property" as distinguished from "personal
property."
(F) Additional
information The county auditor shall set forth on the property or appraisal
record this additional data, insofar as applicable and/or practical.
(1) The date of any sale or transfer of the
parcel involved since its prior appraisal.
(2) The sales price thereof from the
statement of value required by division (A) of section
319.202 of the Revised
Code.
(3) The annual rental income,
both gross and net, earned or capable of being earned by commercial or
investment type property.
(4) If,
for any reason, any necessary information is not obtainable, or the property
owner neglects or refuses to divulge such information, the facts and reasons
therefor shall be noted on the appraisal card or sheet.
(5) The dates on which the parcel was
measured, listed and reviewed with identification of the appraiser by name,
initials or number.
The county auditor is authorized to use any additional
information for property or appraisal records when the auditor deems it
necessary. In the event the auditor uses other approaches of estimating true
value than the cost approach, the auditor's reasonings and calculations should
show on the appraisal record
(G) Provision shall be made for the coding of
appraisal cards,
sheets, or forms
according to the use or coding of property as provided in rule
5703-25-10 of the Administrative
Code.
Effective: 10/9/2014
Five Year
Review (FYR) Dates: 07/25/2014 and
10/09/2019
Promulgated
Under: 5703.14
Statutory Authority: 5703.05
Rule
Amplifies: 5713.01, 5715.01
Prior Effective Dates: 12/28/73,
11/1/77, 9/18/03
