Current through all regulations passed and filed through September 16, 2024
The grantee representing the facility is eligible to receive
grant funds by following these procedures:
(A) Establish a governing board in accordance
with the Ohio Revised Code. Governing boards will:
(1) Meet a minimum of once per quarter and
provide the department with the scheduled meeting dates and minutes from the
meetings.
(2) Establish by-laws
that are reviewed and approved annually which outline:
(a) Officers and terms of office.
(b) Voting and quorum requirements.
(c) Specify delegation of
authority.
(d) Establish standing
sub-committees to include an advisory board, legal, finance, programming and
personnel.
(B)
The CCF shall be administered by the governing board.
(1) If the CCF is a multi-county facility,
established under section
307.15 of the Revised Code, a
governing board shall be created. The governing board
will
consist of the juvenile judges of each participating county. Each juvenile
judge may appoint a temporary replacement to serve as his or her representative
at a scheduled governing board meeting. This temporary
assignment will last no longer than two consecutive scheduled governing board
meetings. The juvenile judges
will perform their duties on the board in their
official capacity.
(2) The
governing board
will appoint facility and program
personnel, including the director of the facility, and
fix their compensation.
(3)
The director,
under the supervision of the governing board and subject to the Ohio department
of youth services grant agreement and administrative rules, will control,
manage, operate, and have general charge of the facility and program, and will
have the custody of its property, files and records.
(4)
The governing board
will review and approve policies and procedures
annually to be set forth in a policy and
procedure manual for the facility.
(5) The governing board
will
review and approve the criteria used to admit youth to the facility.
(6)
The governing board
will decide appeals of participating counties as
to "refusal to admit" a youth to the facility. Said appeals will be decided by
a majority vote of the governing board members at a scheduled
meeting.
(7) The governing board
shall review and approve the operating budget of the facility, and of any
applications to the Ohio department of youth services for
funding.
(C) Maintain
compliance with requirements of established rules under Chapters 5139-36 of the
Administrative Code.
(D) Apply for
grant funds and completing a grant application. Applications
will
describe:
(1) The standardized screening
process to ensure that all eligible youth are considered for admission to the
facility, including the notification process between the courts and the
facility.
(2) The plan to reduce
commitments to the department, including measurable goals and
objectives.
(3) The programs, and
services and treatment offered by the facility.
(4) The method to be utilized to monitor and
evaluate the programs and services available to youth in the
facility.
(5) The plan to ensure
access to the facility and its services by minority juveniles.
(E) Comply with procedures, time
frames and the annual schedule of requirements established by the
department.
(F) The CCF
administrator may request and will participate in technical assistance provided
by the department for either the facility or governing board.
The CCF administrator and identified staff member (e.g. program
director, trainer) are required to attend scheduled meetings or trainings
conducted by the department.
(G) Comply with monitoring and inspections
conducted by the department to include:
(1)
The CCF administrator
will prepare for the annual on-site inspection
visit in accordance with the bureau's guideline and instruction.
(2) Upon arrival of the bureau's field
representative, the administrator
will make him/herself, and key facility staff,
available in the event the inspection team has questions or needs additional
information.
(3) A waiver for
non-applicability of a standard
will be requested prior to the annual on-site
scheduled visit. This request will be reviewed by the bureau chief of community
facilities. The decision by the chief is final and may not be
appealed.
(4) The bureau
will
require the facility to create a corrective action plan addressing all
deficiencies within thirty days from receipt of the inspection
report.
(5) The department may
withhold funding for failure to comply with such notices, at the end of this
thirty day period.
(H)
Establish a review process to evaluate the effectiveness of the facility in
meeting its goals and objectives.
(1) This
will be
done in conjunction with the department.
(2) The facility
will use
independent assessments and reports provided by the department to facilitate
this process.
(3) The facility will
submit an annual report by August thirty-first of each year that describes the
progress made toward achieving the goals and objectives as described in the
application, program overview and statistical data programs, outcomes and youth
demographic information.
