Current through all regulations passed and filed through September 16, 2024
The department
will establish, administer, and monitor a program
of financial and technical assistance to grantees for the operation of
facilities to serve eligible youth. The administration of the program includes,
but is not limited to:
(A)
Apportioning available funds to those grantees with designated community
corrections facilities constructed in accordance with Amended H.B. 812 of the
117th General Assembly.
(B)
Establishing procedures, time frames and an annual schedule for submitting
requirements to the department for grant funding, including:
(1) By January fifteenth of each year, the
department
will forward an application for grant funds to
eligible facilities.
(2) Completed
grant applications shall be sent to the department no later than March first in
accordance with rule
5139-61-07 of the Administrative
Code.
(3) On or before June 30, the
facility
will be notified of the approval or nonapproval of its
application to include program content and fiscal requests.
(4) Revised grant applications are due to the
department no later than July thirtieth each year.
(5) Signed grant agreements are due to the
department no later than September thirtieth each year.
(C) Reviewing each grant application and
renewal application to ensure that the application is in compliance with all
administrative rules and departmental requirements.
(D) Providing technical assistance to the
facility and the governing authority.
(E) Monitoring facilities annually to ensure
compliance with administrative rules and the program design as stated in the
approved grant application or renewal.
(1) The
division of courts and community,
through the bureau of community facilities
will be charged
with the inspection, supervision and approval of CCFs.
(2) The bureau
will make
annual on-site inspections of CCFs. Such inspections shall be scheduled with
the administrator of the facility.
(3) The bureau may conduct unannounced
inspections anytime.
(4) The CCF
administrator
will make himself/herself, and key facility staff,
available in the event the bureau field representative has questions or needs
additional information.
(5) Once at
the facility, the bureau field representative will meet with the CCF
administrator and key facility staff to explain any criteria that will be used
in the inspection, the reason(s) for the inspection and any other relevant
matters.
(6) The bureau
will
have full access to all areas of the CCF during any inspection, and to all
records (including juvenile files), relating to the operation of the
facility.
(7) The bureau's field
representative shall ascertain compliance with the department of youth services
standards contained in the Administrative Code and the department of youth
services grant agreement and all other applicable guidelines.
(8) After an inspection the bureau's field
representatives
will prepare a written report of its inspection.
The report
will include any findings of noncompliance and
will be
sent to the administrator of the CCF.
(9) The bureau
will require
the facility to correct all deficiencies within thirty days from notification
or to submit an acceptable plan and timetable to remedy these areas.
(10) The department may withhold funding for
failure to comply with such notices, at the end of the thirty day period or the
applicable timeline.
(F)
Establishing a review process to evaluate the effectiveness of the facility in
meeting its goals and objectives.
(1) The
department will assist the facility by providing independent assessments and
reports to the facility administrator.
(2) This
will be done in
cooperation with the grantee.
