Current through all regulations passed and filed through December 16, 2024
(A) This rule is applicable
to all employees of the Ohio department of mental
health and addiction services regional psychiatric hospitals (RPHs).
(B) Process
(1) The chief
executive officer of each RPH will take the necessary action to
ensure
that an industrial and entertainment fund is established.
(2) All monies received by
an RPH
that are
designated for entertainment and benefit of the patients, including profits
from the commissary fund operations, will be
deposited in the industrial and entertainment fund and be used
only for the entertainment and benefit of patients.
(3) All monies donated to a hospital
that are
ear-marked for a specific patient purpose
will be
deposited in a subsidiary account of the industrial and
entertainment fund and be included in
the total balance of the fund.
(C) Income
Income for the industrial and entertainment fund
will be
derived from, but not be limited to, the following sources:
(2) Vending machine commissions;
(3) Monies from occupational or activity
therapy projects financed by industrial and entertainment funds;
(5) Telephone commissions from telephone
calls by patients;
(7) Funds transferred under
the provisions of section
5119.56 of the Revised
Code;
and
(8) Profits generated by
hospital commissaries in accordance with division (B) of section
5119.52 of the Revised
Code.
(D)
Disbursements
Disbursements may be made from the industrial and entertainment
fund only for items that exclusively benefit patients and for which no
appropriated or patient funds are available. Disbursements
will be
controlled and documented by a voucher system and supported by a verified
roster of the patients served. Industrial and entertainment fund disbursements
may be utilized for, but not limited to, the following items or
activities:
(1) Recreation and
entertainment;
(2) Recreation and
entertainment supplies, equipment, and
maintenance and repair of same;
(4) Books,
magazines, newspapers, and other library supplies;
(5) Movie or game purchases and
rentals;
(7) Bus rentals and bus
fares;
(8) Occupational or activity
therapy supplies; and
(9) Benefit
clients of the community support network.
(E) Other disbursements
Disbursements in the amount of one thousand dollars or less may
be made with the approval of the chief executive officer or
the chief
executive officer's designee. Expenditures in excess of one thousand
dollars will have prior approval from central office. Approval
will be
secured in advance by submitting a request
for approval to purchase form DMHAS-0205 as
follows:
(1) The form
will be
prepared by the requesting RPH, numbered consecutively within each fiscal year,
and signed by the chief executive officer.
(2) The form, accompanied by at least three
letterhead bids, will be forwarded to the deputy director of hospital
services for approval. A vendor's refusal to bid is acceptable
as a bid.
(3) Items to be purchased
from state term contracts or Ohio penal industries do not require
bids.
(4) Upon central office
approval, the copy of the certificate of approval will be returned
to the initiating RPH. The original copy of the certificate
will be
retained by the RPH according to the department retention schedule.
