Ohio Administrative Code
Title 5120:1 - Division of Parole and Community Services
Chapter 5120:1-14 - Community Based Corrections Facilities and Programs
Section 5120:1-14-05 - Application and fiscal management for facility governing boards
Universal Citation: OH Admin Code 5120:1-14-05
Current through all regulations passed and filed through September 16, 2024
(A) Application:
Applications for state financial assistance to establish, maintain
and operate a community-based correctional facility and program shall be
submitted to the division of parole and community services of the department of
rehabilitation and correction.
(B) Fiscal management
The fiscal management rules prescribe the procedures with which applicants receiving state financial assistance must comply during the period of agreement.
(1) Terms and
conditions:
(a) Applicants agree to operate
the program as outlined in the application submitted by the facility governing
board and as approved by the division of parole and community services,
department of rehabilitation and correction. The application shall contain
proposed budget expenditures, by category, for the total cost of operating the
facility and program for the time frame designated by
the bureau of community sanctions.
(b)
Funding shall be paid by the department of rehabilitation and correction to the
applicant and shall be specified in the grant agreement.
(c) Quarterly payments shall be made by the
department of rehabilitation and correction for the period of the agreement.
This process shall continue until the total grant award has been
expended.
(2) Personnel
services:
(a) The only positions which will
be funded are those set forth in the application. Changes in number of
positions created, filled, or vacated during the grant period require prior
approval of the bureau of community sanctions, division of parole and community
services.
(b) Persons employed
under a grant are not employees of the department of rehabilitation and
correction.
(3)
Expenses:
(a) Expenditures of state funds may
be used to operate the program as submitted and approved by the division of
parole and community services.
(b)
Expenditures must comply with guidelines established by the division of parole
and community services and are consistent with federal, state and local
laws.
(4) Payment and
accounting:
(a) Payments made under the grant
agreement shall be made to county auditors or for deposit with county
treasurers as designated in writing by the facility governing board.
(b) There shall be no direct payment of state
funds by the department of rehabilitation and correction to any individual or
private entity.
(c) The applicant
shall maintain adequate records itemizing all expenses paid with grant funds.
Such records shall be open to inspection at any time by the department of
rehabilitation and correction, the auditor of state or agents appointed by the
auditor during and after the grant period.
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