(A) An erroneous
payment is a benefit payment or portion of a payment that was issued in error
to an assistance group. When it has been determined that an erroneous payment
has occurred, the county department of job and family services (CDJFS) shall
attempt to recover the funds. The CDJFS may recover erroneous payments through
benefit reduction or through cash collections. Erroneous payments collected by
the CDJFS may qualify for additional earnings on the payments. Earnings for
recovery of erroneous payments do not apply to participant expense allowances
or other support service cash benefits.
(B) The CDJFS reports erroneous payment
collections that qualify for earnings and the Ohio department of job and family
services (ODJFS) issues earnings as follows:
(1) Disability financial assistance (DFA):
(a) The CDJFS shall deposit DFA cash
collections in the public assistance (PA) fund and report the collections on
the JFS 02827 "CFIS Local Agency Quarterly
Financial Statement" as outlined in rule
5101:9-7-29
of the Administrative Code.
(b)
After the close of each quarter, ODJFS multiplies the reported amount by
twenty-five per cent.
(c) ODJFS
issues the calculated amount as an electronic funds transfer (EFT) to the
county.
(2) Temporary
assistance for needy families (TANF) or Ohio works first (OWF), defined as a
cash benefit issued on or after October 1, 1996:
(a) The CDJFS shall deposit these TANF or OWF
cash collections in the PA fund and report the collections on the JFS 02827.
(b) The CDJFS does not report
other forms of collection, including benefit reductions or
proceeds from state tax
offset
program (STOP) on the JFS 02827. The CDJFS may verify earnings from
collections amounts using its own county's
Ohio benefits
(OB) report.
(c) After the
close of each quarter, ODJFS multiplies the combined reported amounts from the
JFS 02827 and the
OB report by twenty-five per cent.
(d) At the beginning of the federal fiscal
year (FFY), ODJFS issues the calculated amount earned in the previous FFY as an
allocation.
(e) The CDJFS
shall use
earnings for recovery of erroneous aid to dependent children (ADC) payments
that occurred after October 1, 1996 and TANF/OWF cash assistance payments only
for TANF programs.
(3)
ADC, defined as a cash benefit issued on or before September 30, 1996:
(a) The CDJFS shall deposit these ADC cash
collections in the PA fund and report the collections on the JFS
02827.
(b) The CDJFS does not
report other forms of collection, including STOP
and benefit reductions on the JFS 02827. The CDJFS
may verify earnings from collections amounts using its own county's
OB
report.
(c) At the close of each
quarter, ODJFS combines the reported amounts from the JFS 02827 and the
OB
report and multiplies that amount by the non-federal share percentage of 39.83
per cent to get the calculated non-federal share amount. The calculated
non-federal share amount is also multiplied by the specific county
participation mandated share rate. This result is subtracted from the fifty per
cent non-federal share calculation.
(d) ODJFS issues the final calculated amount
as an EFT to the county.
(4) Medicaid collections reported on or after
July 1, 2004:
(a) The CDJFS shall deposit
collections of erroneous payments in the PA fund and report the cash
collections as earnings from medicaid collections on the JFS 02827.
(b) After the close of each quarter, ODJFS
calculates the reported amounts and multiplies by the current non-federal share
percentage, which changes every FFY, effective October first, and then
multiplies the product of that calculation by fifty per cent.
(c) ODJFS issues the amount as an EFT to the
county.
(5) Food
assistance (FA):
(a) The CDJFS shall deposit
cash collections of erroneous payments into the PA fund and report collections
in
OB and on the JFS 02827. The
CDJFS does not report other forms of collections, including benefit reductions
and treasury offset program (TOP) payments.
(b) At the end of each quarter, ODJFS uses
the amounts reported in
OB report to calculate the FA earnings from
collections as outlined in rule
5101:4-8-23
of the Administrative Code. The CDJFS reports the receipt of the earnings on
the JFS 02827 using codes established by ODJFS for this purpose.
(c) ODJFS issues the amount as an EFT to the
county.
(C)
In addition to collections that are eligible for earnings, the CDJFS shall also
report the following erroneous payment collections as receipts on the JFS
02827:
(1) Cancellations, collections,
refunds, or other general assistance (GA) receipts;
(2) Collections of erroneous payments for
family emergency assistance (FEA) medical;
(3) Collections of ADC erroneous payments
made prior to October 1, 1987;
(4)
Cancellations, collections, refunds, or other child care receipts;
(5) Collections of erroneous payments of
early learning initiative (ELI) funds;
(6) Collections of erroneous payments of
employment retention incentive (ERI) funds; and
(7) Collections of prevention, retention and
contingency (PRC).
(D)
ODJFS will include the erroneous payment collections, as reported on the JFS
02827, on the over/under report and collect them as part of the quarterly close
calculation.