Current through all regulations passed and filed through September 16, 2024
(A) Each board of
county commissioners is to pay the county share of public assistance (PA)
net expenditures, which are currently defined as:
(1) Temporary assistance for needy families
(TANF) including:
(a) Ohio works first (OWF)
benefit payments and county administration of OWF; and
(b) Prevention, retention and contingency
(PRC) and county administration of PRC;
(2) Disability financial assistance (DFA),
and county administration of DFA;
(3) County administration of supplemental
nutrition assistance program (SNAP); and
(4) County administration of
medicaid.
(B) The Ohio
department of job and family services (ODJFS) certifies to the county board of
commissioners of each county the amount in the following state fiscal year (SFY)
to meet the county share of PA expenditures as determined in paragraph (C) of
this rule. This amount is the "mandated share."
(C) Except as provided in paragraph (D) of
this rule, the county's total mandated share of PA expenditures is limited to a
maximum of one hundred five per cent of the county's preceding SFY mandated
share. County PA expenditures that exceed maximum allowable reimbursement
amounts
is not credited
to a county's share of PA expenditures.
The county mandated share of PA expenditures is a sum of all of
the calculations in paragraphs (C)(1) to (C)(3) of this rule:
(1) OWF and PRC programs: seventy-five per
cent of the actual amount of the county share of program and administrative
expenditures for federal fiscal year (FFY) 1994 aid to dependent children
(ADC), family emergency assistance (FEA), and job opportunities and basic
skills training (JOBS) pass through programs.
(2) Disability programs: an amount equal to
twenty-five per cent of the county's total expenditures for DFA benefits, and
county administration of DFA as determined allowable by ODJFS during the SFY
that ended in the previous calendar year.
(3) SNAP and medicaid: the amount that is a
maximum of ten per cent, or other percentage as determined in paragraphs
(C)(3)(a) to (C)(3)(c) of this rule, of the county's total expenditures for
county administration of SNAP and medicaid during the SFY ending in the
previous calendar year that ODJFS determines are allowable, less the amount of
federal reimbursement credited to the county under paragraph (C)(4) of this
rule.
(a) If the per capita tax duplicate of a
county is less than the per capita tax duplicate of the state as a whole and
paragraph (C)(3)(b) of this rule does not apply to the county, the percentage
to be used for paragraph (C)(3) of this rule is the product of ten multiplied
by a fraction of which the numerator is the per capita tax duplicate of the
county and the denominator is the per capita tax duplicate of the state as a
whole. ODJFS computes the per capita tax duplicate for the state
and for each county by dividing the tax duplicate provided by the Ohio
department of development
(ODOD) for the most recent available year by the
current estimate of population prepared by ODOD.
(b) If the percentage of families in a county
with an annual income of less than three thousand dollars is greater than the
percentage of such families in the state, and paragraph (C)(3)(a) of this rule
does not apply to the county, the percentage to be used for paragraph (C)(3) of
this rule is the product of these, multiplied by a fraction of which the
numerator is the percentage of families in the state with an annual income of
less than three thousand dollars a year and the denominator is the percentage
of such families in the county.
ODJFS computes the percentage of families with an annual
income of less than three thousand dollars for the state and for each county by
multiplying the most recent estimate of such families published by the
ODOD, by
a fraction, the numerator of which is the estimate of the average annual
personal income published by the bureau of economic analysis of the United
States department of commerce for the year on which the census estimate is
based and the denominator of which is the most recent such estimate published
by the bureau.
(c) If the
per capita tax duplicate of a county is less than the per capita tax duplicate
of the state as a whole and the percentage of families in the county with an
annual income of less than three thousand dollars is greater than the
percentage of such families in the state, the percentage to be used
is
determined as follows:
(i) Multiply ten by the
fraction determined under paragraph (C)(3)(a) of this rule; and
(ii) Multiply the product determined under
paragraph (C)(3)(c)(i) of this rule by the fraction determined under paragraph
(C)(3)(b) of this rule.
(d) ODJFS determines, for each county,
the percentage of families in the county with an annual income of less than
three thousand dollars, no later than the first day of the SFY of the year
preceding the SFY for which the percentage is used.
(4) ODJFS credits to a county the full
amount of federal reimbursement ODJFS receives from the United States
department of agriculture and department of health and human services for the
county's expenditures for administration of SNAP and medicaid that ODJFS
determines are allowable administrative expenditures.
(D) A county's share of PA expenditures
determined under paragraph (C) of this rule may increase pursuant to sanction
under section 5101.24 of the Revised
Code.
(E) Each January, the board
of county commissioners appropriates,
the amount certified by ODJFS as the SFY county share of PA
expenditures and an additional five per cent of that amount for transfer to the
PA fund. The appropriation of an extra five per cent allows for
any increase that may occur with the next SFY calculated share.
After a notice and certification from ODJFS for the next SFY is
received, the board may re-appropriate, for any purpose the board determines
necessary, the amount appropriated in January that exceeds the total of the
amount certified by ODJFS for the last six months of the current SFY and the
first six months of the following SFY.
(F) ODJFS identifies annual budgets and
mandated share
amounts for each local agency by calculating the
county share based on the current PA expenditures reflected on the quarterly PA
fund reconciliation report and cash benefit payments to participants. The
computation of the county share report
shows the actual computation based on current SFY
expenditures. ODJFS distributes the computation of the county share report twice per year. The final SFY
computation of county share report displays the county mandated
share that is assessed by ODJFS in the next SFY, up to a maximum
ten per cent increase per SFY.
(G)
ODJFS calculates and enters in the statewide financial system the mandated
share amount for the applicable
programs. In the event that the calculated mandated share
amount for any program is a negative number, ODJFS enters the
MS budget as zero in the county finance information system (CFIS).
(1) Medicaid as medicaid MS; ODJFS enters the
medicaid MS as a separate amount;
(2) SNAP as food assistance MS; ODJFS enters
the food assistance MS as a separate amount;
(3) DFA as DFA MS; ODJFS enters the DFA MS as
a separate amount; and
(4) TANF as
TANF MS; ODJFS calculates the TANF MS and enters one-half of the amount into
the medicaid MS and one-half of the amount into the food assistance MS. The
CDJFS may move all or a portion of the calculated TANF MS under the TANF MS by
submitting a request to ODJFS at any time during the state fiscal
year.
(H) At the end of
each month, the county finance information system (CFIS)
adjusts the county reported expenditures and apply a
portion of the monthly medicaid, SNAP, DFA, and/or TANF expenditures to the
mandated share.
(1) The total of the monthly
expenditures applied to mandated share is at least one-twelfth of the annual
mandated share budget. Adjustment detail is available on the post allocation
adjustment report within the CFIS mandated share report.
(2) In the event that the mandated share
adjustments result in a negative balance on the expenditure report (reported
expenditures are less than one-twelfth of the mandated share budget balance),
the amount is adjusted on the monthly over/under report and
is
reconciled during quarterly and annual closeout.
(I) As required by section
5101.16 of the Revised Code, the
board of county commissioners will transfer each month an amount equal to or
greater than the sum of one-twelfth of the amount of funds certified as the
mandated county share of PA expenditures for that SFY to the county PA fund.
The one-twelfth mandated county share of PA expenditures amount is identified
in the state reporting system. If the transfer schedule includes an amount
other than one-twelfth per month, the aggregate amount transferred for the SFY
equals the county mandated share.
