Current through all regulations passed and filed through March 18, 2024
(A) The Ohio department of job and family
services (ODJFS) provides federal funding to Title IV-E
agencies and adoptive parents pursuant to Title IV-E of the federal
Social Security Act.
(B) ODJFS
issues Title IV-E funding to provide federal financial participation (FFP) for
administration and training payments, foster care maintenance (FCM) payments,
approved evidence based prevention services, and
adoption assistance (AA) payments. The county must provide state allocated
general revenue funds or local funds for the nonfederal share. When the
nonfederal share includes donated funds, rule
5101:9-7-50
of the Administrative Code must be followed.
(C) The catalog of federal domestic
assistance (CFDA) numbers for Title IV-E funding are 93.658 and 93.659.
(1) Administration and training costs
outlined in paragraph (D) of this rule are reported as a combination of CFDA
numbers 93.658 and 93.659;
(2) FCM
costs outlined in paragraph (E) of this rule are reported under CFDA 93.658;
and
(3) AA costs outlined in
paragraph (F) of this rule are reported under CFDA 93.659.
(D) Administration and training-reimbursement
costs.
(1) Any administrative or training cost
charged to the Title IV-E program may not be charged concurrently to another
federal program. The results of the random moment sampling (RMS) and the
statewide percentage of Title IV-E eligible child placement
days
is statistically applied to the statewide social
services cost pool to derive the cost of reimbursable Title IV-E activities for
the statewide Title IV-E administration and training claim to the federal
government. Costs are claimed separately for FCM based on the statewide
automated child welfare information system (SACWIS) population data.
(2) The following variables are used to
calculate the administration and training reimbursement:
(a) Applicable activity code information from
the RMS time studies;
(b) Cost data
from the JFS 02820 "Children Services Quarterly Financial
Certification" or the JFS 02827 "Public Assistance
(PA) Quarterly Financial Certification";
(c) Population data from SACWIS;
(d) Calculations performed by ODJFS during
the quarterly reconciliation process, which consider the following factors:
(i) The costs associated with each county's
social services cost pool as reported on the JFS 02820 or the JFS
02827;
(ii) A percentage of Title
IV-E eligible activities as determined through data obtained from SACWIS;
and
(iii) The number of FCM and AA
Title IV-E eligible days served in each county relative to the
number of substitute care and
paid adoptive placement days in the county as
reported in SACWIS.
(3) The Title IV-E administration and
training funding is distributed as a reimbursement to the
Title IV-E
agency quarterly, as derived from the results of the quarterly Title IV-E
administration and training claim calculation. The FFP rate is fifty per cent
for administrative costs.
(4)
The statewide percentage of Title IV-E eligible child
days does is not applied in determining reimbursement for family first
prevention services, administration costs, and training costs.
(E) FCM reimbursements.
(1) FCM reimbursements are provided to cover
the costs of a child's daily needs that are incurred by the agency.
(2) The federal foster care maintenance
reimbursement amount for allowable FCM costs on behalf of Title IV-E eligible
children is established by the federal department of health and human services
every October first.
(3) FCM
reimbursements may be made to Title IV-E agencies on behalf of adjudicated
children if an agreement exists between the Title IV-E agency or the board of
county commissioners and ODJFS. FCM reimbursements may be made only if the
eligible child is placed in a licensed/certified/approved foster care facility
as required by rule
5101:2-47-16
of the Administrative Code.
(4) FCM
reimbursements are established pursuant to rules
5101:2-47-11, 5101:2-47-16 and 5101:2-47-17 of the Administrative
Code and exist for the following types of care:
(a) Public foster homes, relative
homes
licensed as
foster homes and prefinalized adoptive homes that
continue to receive FCM reimbursements that have been established by
ODJFS;
(b) Group homes, residential parenting facilities, maternity homes, and
children's residential centers; private
foster care homes;
(c)
Substance use disorder (SUD) residential facilities as
defined in rule
5101:2-1-01
of the Administrative Code; and
(d)
Qualified
residential treatment program (QRTP), as defined in rule
5101:2-9-42
of the Administrative Code.
(5)
Per diem
reimbursements are established pursuant to rules
5101:2-47-10,
5101:2-47-11
and
5101:2-47-18
of the Administrative Code.
(6) Agencies initiate
FCM reimbursements by using SACWIS.
(F) AA payments.
(1) AA payments are provided on behalf of
special needs children who are in adoptive placement or who are living with
parents who have legally adopted them. The AA payment rate is determined on an
individual basis for each child. The maximum amount of the monthly AA payment cannot exceed the
current cost of the monthly FCM payment that was
paid or would have been paid by
the Title IV-E agency if the child had been placed
in a family foster home.
(2) ODJFS provides the nonfederal share of
the monthly AA payments and state adoption maintenance subsidy (SAMS) payments
up to the maximum level of payments as determined by ODJFS for a Title IV-E
only child and for a child determined to be dual eligible for Title IV-E and
SAMS on or before January 12, 1992. The county agency is responsible for the
nonfederal share of any amount in excess of these amounts up to the maximum
amount eligible for FFP.
(3) The
determination of payee is made at the local level and specified in SACWIS.
ODJFS issues the federal and state shares of AA payments via SACWIS in a
warrant payable to the adoptive parents or the county agency that has custody
of the child.
(G)
Prevention services reimbursements
(1)
Prevention
services reimbursements are provided to cover the cost of approved
evidence-based services provided to a child who is not in custody or care and
placement or is a pregnant/parenting foster youth that has been determined or
re-determined to be a candidate for Family First Prevention Services Act
prevention services.
(2)
The federal reimbursement amount for approved
evidence-based prevention services costs on behalf of Title IV-E eligible
prevention services candidate is fifty per cent through federal fiscal year
(FFY) 2023. Beginning in FFY 2024 the rate will be established by the federal
department of health and human services every October first.
(H) The definitions, requirements, and
responsibilities contained in rule
5101:9-6-50
of the Administrative Code are applicable to this rule.