Current through all regulations passed and filed through September 16, 2024
(A) The Ohio department of job and family
services (ODJFS) issues the SCPA to meet expenses of the children services
program, including costs for the care of a child who resides with a caretaker
relative and other services a public children services agency (PCSA) considers
necessary to protect children from abuse, neglect, or dependency.
(B) This allocation consists of state funds
including the funding formerly known as the "Fiesel" allocation. The PCSA shall
deposit this allocation in the county's children services fund.
(C) ODJFS issues the SCPA for associated
staff costs, goods or services performed for the state fiscal year (SFY), July
first through June thirtieth. ODJFS communicates the funding period and
liquidation period through the county finance information system (CFIS). The
PCSA can incur services through the funding period and disburse and report
expenditures no later than the end of the liquidation period. The PCSA shall
return funds that are not fully liquidated by September thirtieth to ODJFS
during the allocation's grant reconciliation period.
(D) ODJFS uses the following methodology to
distribute available funds:
(1) ODJFS
allocates a base amount to each PCSA. Where a PCSA encompasses multiple
counties, each PCSA will receive the base amount for each county represented
under the PCSA.
(2) ODJFS allocates
the remaining balance in accordance with section
5101.14
of the Revised Code as follows:
(a) If the
amount of available funds is equal to the amount appropriated for the
immediately preceding fiscal year, each county shall receive an amount equal to
the amount it received in the immediately preceding fiscal year exclusive of
any releases from or additions to the allocation or any sanctions.
(b) If the amount of available funds is less
than the amount initially appropriated for the immediately preceding fiscal
year, each county shall receive an amount equal to the percentage of funding it
received in the immediately preceding fiscal year, exclusive of any releases
from or additions to the allocation or any sanctions.
(c) If the amount of available funds is more
than the amount initially appropriated for the immediately preceding fiscal
year, each county shall receive an amount equal to the amount it received in
the preceding year as a base allocation. ODJFS will allocate the amount
exceeding the amount initially appropriated in the immediately preceding fiscal
year as follows:
(i) Twelve per cent is
divided equally among all counties.
(ii) Forty-eight per cent is distributed
based on the total number of county residents under the age of eighteen as
compared to the total statewide residents under the age of eighteen for the
most recent calendar year available.
(iii) Forty per cent is distributed based on
the number of county residents with incomes under the federal poverty level as
compared to the statewide total of residents with incomes under the federal
poverty level for the most recent calendar year available.
(E) ODJFS sends an
advance of this allocation to the PCSA within thirty days after the beginning
of each calendar year quarter.
(F) The PCSA may
charge allowable expenditures against this allocation as follows:
(1) A PCSA shall report direct expenditures
as described in rule
5101:9-7-29
of the Administrative Code;
(2) A
PCSA may claim reimbursement of administrative costs and/or cover state or
local match requirements through the social services random moment sample
(SSRMS) reconciliation/certification of funds process; or,
(3) A PCSA may also elect to transfer all or
a portion of its SCPA to the county's family and children first council via
transfer to a flexible funding pool, using codes established by
ODJFS.
(G) The definitions, requirements, and
responsibilities contained in rule
5101:9-6-50
of the Administrative Code are applicable to this rule.
