Current through all regulations passed and filed through September 16, 2024
(A) The Ohio department of job and family
services (ODJFS) issues the APS allocation to reimburse the county for the
delivery of protective services to adults age sixty and over.
(B) This allocation consists of one hundred
per cent state funds subject to approval by the general assembly.
(C) ODJFS issues this allocation for the
state fiscal year (SFY), July first through June thirtieth with a three-month
liquidation period of July first to September thirtieth.
(D) ODJFS will distribute
a
base amount to each county
department of job and family services (CDJFS) for the administration of the
adult protective services APS program. Where a
CDJFS encompasses multiple counties, each CDJFS will receive the
base amount for each county represented under the
CDJFS. The remainder of the statewide allocation, minus
the base amount, will be provided to counties in accordance with the formula
established in section
5101.14 of the Revised Code as
follows:
(1)
If
the amount of available funds is equal to the amount appropriated for the
immediately preceding fiscal year, each county shall receive an amount equal to
the amount it received in the immediately preceding fiscal year exclusive of
any releases from or additions to the allocation or any
sanctions.
(2)
If the amount of available funds is less than the
amount initially appropriated for the immediately preceding fiscal year, each
county shall receive an amount equal to the percentage of funding it received
in the immediately preceding fiscal year, exclusive of any releases from or
additions to the allocation or any sanctions.
(3)
If the amount of
available funds is more than the amount initially appropriated for the
immediately preceding fiscal year, each county shall receive an amount equal to
the amount it received in the preceding year as a base allocation. ODJFS will
allocate the amount exceeding the amount initially appropriated in the
immediately preceding fiscal year as follows:
(a)
Twelve per cent
is divided equally among all counties.
(b)
Forty-eight per
cent is distributed based on the total number of county residents under the age
of eighteen as compared to the total statewide residents under the age of
eighteen for the most recent calendar year available.
(c)
Forty per cent is
distributed based on the number of county residents with incomes under the
federal poverty level as compared to the statewide total of residents with
incomes under the federal poverty level for the most recent calendar year
available.
(E) Expenditures
The county may charge the following expenditures against this
allocation:
(1) APS allowable
expenditures under Title XX of the Social Security Act, 88 Stat. 2337 (1974),
42 U.S.C.A.
1397, as amended for individuals age sixty or
over as listed in the county social services plan/profile.
(2) Non-Title XX APS expenditures for
individuals age sixty or over as contained in Chapter 5101:2-20 of the
Administrative Code.
(3) APS
allowable expenditures under Title XX for individuals age sixty or over but not
listed in the county social services plan/profile.
(F) Reporting
County agencies report expenditures as outlined in rule
5101:9-7-29 of the
Administrative Code. Contract or vendor agreement purchased service
expenditures must be liquidated and reported as actual expenditures no later
than three months after the last day of the SFY allocation
period.
(G) Redistribution
of excess expenditures
ODJFS follows the redistribution process for excess
expenditures as outlined in rule
5101:9-6-02 of the
Administrative Code. In addition, ODJFS takes the following steps to recognize
allowable Title XX expenditures, which are contained in the county social
services plan/profile, in excess of the county's allocation:
(1) The CDJFS may move allowable Title XX
expenditures remaining, which are included in the county social services
plan/profile, to the federal social services allocation as detailed in rule
5101:9-6-12 of the
Administrative Code or to the social services operating allocation as detailed
in rule
5101:9-6-10 of the
Administrative Code.
(2) The CDJFS
may move excess expenditures to the child, family, and community protective
services allocation as detailed in rule
5101:9-6-12.4 of the
Administrative Code.
(3) Any excess
expenditures remaining after the completion of the process identified in
paragraphs (G)(1) and (G)(2) of this rule are the responsibility of the county
agency.
(H) The
definitions, requirements, and responsibilities contained in rule
5101:9-6-50 of the
Administrative Code are applicable to this rule.
