Current through all regulations passed and filed through September 16, 2024
(A) The Ohio department of job and family
services (ODJFS) allocates funding to the county department of job and family
services (CDJFS) for the
non-administration operating costs of providing
publicly funded child care.
(B)
This allocation consists of federal funds. The
assistance listing number (ALN) for this allocation is 93.575.
(C) ODJFS issues this allocation on a federal
fiscal year (FFY) basis. ODJFS will communicate the funding and liquidation
periods through the county finance information system (CFIS). The CDJFS shall
expend funds by the end of the funding period and disburse and report
expenditures no later than the end of the liquidation period.
(D) ODJFS utilizes the following methodology
to distribute available funds for this allocation:
(1) ODJFS allocates thirty per cent of the
statewide allocation based on each county's population of children from birth
to fourteen years of age that are at or below one hundred per cent of the
federal poverty level as compared to the statewide total population of children
in the same category, utilizing the most recent available U.S. bureau of census
figures.
(2) ODJFS allocates thirty
per cent of the statewide allocation based on each county's number of temporary
assistance for needy families (TANF) children from birth to fourteen years of
age as compared to the statewide total number of children in the same category,
utilizing the most recent available state fiscal year (SFY) data from
Ohio benefits (OB).
(3) ODJFS allocates thirty per cent of the
statewide allocation based on each county's number of children determined
eligible for publicly funded child care as compared to the statewide total
number of children in the same category, utilizing the most recent available
SFY data from the
OB system.
(4) ODJFS allocates ten per cent of the
statewide allocation based on each county's number of licensed type B homes as
compared to the statewide total in the same category, utilizing the most recent
available SFY data from the
OB
system.
(E) The
CDJFS may report the following allowable child care related expenditures:
(1) Shared costs (as allocated in accordance
with the ODJFS cost allocation plan);
(2) Establishment and maintenance of
computerized childcare information systems;
(3) Establishment and operation of a
certificate program;
(4)
Eligibility determination and re-determination;
(5) Preparation / participation in judicial
hearings;
(6) Child care
placement;
(7) Recruitment,
licensing, inspection of child care providers;
(8) Training for lead agency or sub-recipient
staff on billing and claims processes associated with the subsidy
program;
(9) Reviews and
supervision of child care placements;
(10) Activities associated with payment rate
setting;
(11) Resource and referral
services; and
(12) Training for
child care staff.
(F)
The CDJFS claims
non-administration employee costs through the
random moment sample (RMS) process as described in rule
5101:9-7-20
of the Administrative Code. The CDJFS reports direct expenditures as described
in rule
5101:9-7-29
of the Administrative Code.
(G) The
CDJFS may request to transfer available child care administration funding to
the child care non-administration allocation to be used as stated in paragraph
(E) of this rule. The CDJFS shall use the budget request function in CFIS to
request the transfer of funding and shall be received by ODJFS no later than
the last day of the liquidation period.
(H) A CDJFS may also move any excess child
care non-administration expenditures as follows:
(1) The CDJFS may move excess expenditures
associated with child care eligibility determinations and other direct
expenditures identified as TANF administrative activities as defined in rule
5101:9-6-08.8 of the Administrative Code, to the TANF administration
allocation; or,
(2) The CDJFS may
move excess expenditures associated with activities categorized as
non-administration, as described in rule
5101:9-6-08
of the Administrative Code to the TANF regular allocation.
(I) Allocation redistribution is pursuant to
rule
5101:9-6-02
of the Administrative Code. The definitions, requirements, and responsibilities
contained in rule
5101:9-6-50
of the Administrative Code are applicable to this rule.
