(A)
The Ohio department of job and family services (ODJFS)
currently recognizes, the following county family services agency (CFSA)
organizational structures as designated by the board of county commissioners
(BOCC), in accordance with sections
307.981 and
329.40 of the Revised
Code:
(1)
County department of job and family services
(CDJFS);
(2)
Child support enforcement agency
(CSEA);
(3)
Public children services agency (PCSA);
(4)
Any combination
of a CDJFS and one or more county organizational structures included in this
paragraph; or
(5)
A joint county CDJFS as outlined in this rule.
The BOCC has designated each agency as
a county family services agency (CFSA) that carries out family services duties
as defined in section
307.981 of the Revised Code.
Family services duties do not include activities funded by the United States
department of labor.
(B)
The
responsibilities for each recognized CFSA is as follows:
(1)
The CDJFS has or
may have the responsibility of administering the following family services
duties and related activities. While ODJFS is required to assure that statewide
mandated services are available in all eighty-eight counties, there may be
local flexibility with respect to the Title XX social services plan and
prevention, retention and contingency (PRC) plans filed by each county:
(a)
Income
maintenance (IM) programs and activities that include:
(i)
Title XIX
medicaid administration and related programs;
(ii)
Food assistance
(FA) administration and employment training; and
(iii)
Other income
support programs administered by ODJFS and governed by the department of health
and human services (DHHS) and the United States department of agriculture
(USDA).
(b)
Family and adult social services that include:
(i)
Title XX social
services block grant;
(ii)
Adult protective services (APS);
(iii)
Child care;
and
(iv)
Other adult and family support programs administered by
ODJFS.
(c)
Temporary assistance for needy families (TANF)
activities that include:
(i)
Ohio works first (OWF) work activities;
(ii)
PRC;
(iii)
Training; and
(iv)
Other approved
TANF allowable programs and activities.
(2)
The CSEA has the
responsibility of administering the family services duties and activities
related to Title IV-D child support program, which includes, but is not limited
to:
(a)
Locating
noncustodial parents;
(b)
Establishing paternity;
(c)
Child and medical
support establishment and modification;
(d)
Support
enforcement for children and medical support for payment collection;
and
(e)
Non-IV-D related activities such as:
(i)
Title XIX, as it
relates to support enforcement;
(ii)
TANF Title IV-A
activities;
(iii)
Title IV-E, as it relates to paternity establishment,
support order establishment activities;
(iv)
Spousal support;
and
(v)
Special enforcement/employment projects in conjunction
with OWF work activities.
(3)
The PCSA has the
responsibility of administering services activities for children in need of
public care or protective services, as described in section
5153.16 of the Revised Code,
which includes but is not limited to:
(a)
Title IV-E foster
care and adoption;
(b)
Title IV-B child protective services
activities;
(c)
Federal chafee independent living;
(d)
State child
protective services;
(e)
Title XIX medicaid activities related to children in
custody of the PCSA;
(f)
Title XX. (Although the PCSA is not responsible for
administration of the Title XX program, the PCSA may administer Title XX
activities in accordance with the county's approved Title XX plan and through
an agreement with the local CDJFS); and
(g)
Other children
services programs administered by ODJFS.
(4)
Combined
agencies:
A BOCC may elect to combine any of the
organizational structures as outlined in this rule with the CDJFS as
follows:
(a)
CSEA programs and activities where the board of county
commissioners has designated the CDJFS as the local agency assigned the child
support program functions;
(b)
PCSA programs and
activities where the board of county commissioners has designated the CDJFS as
the local agency assigned the children services program
functions;
(c)
In addition to the family services duties listed in
this rule, the CDJFS may, in accordance with section
329.05 of the Revised Code, may
administer or assist in administering other state or local family services
duties supported wholly or in part by public funds from any source provided by
agreement between the BOCC and the agency in which the administration of such
activity is vested; and
(d)
When appointed by the local workforce area's chief
elected officials in accordance with rule
5101:9-31-01
of the Administrative Code, the CDJFS will have the responsibility of providing
workforce development activities, as authorized by the Workforce Innovation and
Opportunity Act of 2014.
(5)
Joint
CDJFS:
As outlined in section
329.40 of the Revised Code, a
BOCC, by entering into a written agreement, may form a joint CDJFS to perform
the duties, provide the services, and operate the programs required under this
chapter.
(a)
Each BOCC entering into the agreement shall provide
written notice of their intent to form a joint CDJFS to the director of
ODJFS.
(i)
Notification shall include a copy of the BOCC resolution of
intent to form a joint CDJFS.
(ii)
The notification
shall be received by ODJFS no less than ninety days before the agreement's
effective date.
(iii)
The agreement shall take effect not earlier than the
first day of the calendar quarter following the ninety-day notice
period.
(b)
The BOCC's of the counties forming the joint county
department shall collectively constitute the board of directors of the joint
CDJFS.
(c)
On the effective date of the agreement, the board of
directors shall take control of and manage the joint county department subject
to this chapter and all other sections of the Revised Code governing the
authority and responsibilities of a single board of county commissioners in the
operation of a single CDJFS.
(d)
All rules,
regulations and policies that govern a CDJFS shall also be applicable to a
joint CDJFS.
(C)
Changes to
organizational structure:
(1)
The BOCC may initiate a change to the organizational
structure of a county family services agency (CFSA). The new organizational
structure must be in accordance with paragraph (A) of this rule. The BOCC
may:
(a)
Merge
or combine CFSAs; or
(b)
Separate a CFSA or workforce development function from
a combined agency and create a stand alone agency.
(2)
Notification of
change:
The CFSA shall provide written notice
of the intent to change the organizational structure to ODJFS. The notification
of intent to change any organizational structure of the agency shall be
submitted by the CFSA to the ODJFS bureau of county finance and technical
assistance (BCFTA). BCFTA will provide the notification to the ODJFS office of
fiscal and monitoring services (OFMS) and, if applicable, the appropriate ODJFS
program area.
(a)
Notification shall include a copy of the BOCC
resolution of intent to change the county agency's organizational
structure.
(b)
The notification shall be received by ODJFS no less
than ninety days before the proposed organizational change
date.
(c)
The organizational change shall take effect no earlier
than the first day of the quarter following the ninety-day notice
period.
(3)
Action plan:
(a)
Agencies shall
develop an action plan outlining the changes necessary to remain in compliance
with the ODJFS federally approved cost allocation plan (CAP).
(b)
Final plans must
be submitted by the CFSA to the BCFTA no later than sixty days before the
organizational change date.
(c)
Plans shall
include information and timelines regarding necessary changes to the random
moment sample (RMS) time study and associated cost pools to ensure compliance
with Chapter 5101:9-7 of the Administrative Code.
Replaces: 5101:9-1-16, 5101:9-1- 16.1, 5101:9-1-22