Current through all regulations passed and filed through September 16, 2024
(A)
For the purposes of this program, in accordance
with section 5101.1414 of the Revised Code,
an
adopted young adult is defined as a person that:
(1)
Was adopted at
age sixteen or seventeen;
(2)
Was in the permanent custody of an Ohio public children
services agency (PCSA);
(3)
Attained the age of sixteen before the Title IV-E
adoption assistance agreement became effective; and
(4)
Meets one of the
eligibility requirements pursuant to paragraph (A)(4) of rule
5101:2-51-02 of the
Administrative Code.
(B)
The Ohio
department of job and family services (ODJFS) is responsible for ensuring the proper
administration of funds both allocated or reimbursed.
(1) In accordance with
sections 473(a)(1)(B)(ii) and 473(a)(3) of the Social
Security Act, ODJFS may not add any language to the AAC agreement that
makes the AAC agreement subject to the availability of state funds.
(2) ODJFS is responsible for the full
non-federal share.
(C)
ODJFS shall be responsible for:
(1)
Determining initial and continuing eligibility for the AAC program pursuant to
rule 5101:2-51-02 of the
Administrative Code.
(2)
Maintaining a separate AAC case record for each program eligible adopted young
adult for whom ODJFS has entered into an AAC agreement.
(3) Service planning to include:
(a) AAC case management
including initial and ongoing eligibility
determination of all AAC applications and redeterminations,
approval and termination of subsidy payments,
and
referral for medicaid coverage provided by the
Ohio department of medicaid, as
applicable.
(b) Referral for
post-finalization adoption services.
(D) ODJFS shall provide the adoptive
parent(s) of an adopted young adult with a JFS 00147 "Title IV-E Adoption Assistance Connections
to Age Twenty-One
(AAC) Application" and the JFS 04059 "Explanation
of State Hearing Procedures."
(E)
The adoptive parent(s) shall submit the JFS 00147 and verification of
eligibility to ODJFS.
(F) ODJFS is
to enter into a JFS 00148 "Title IV-E Adoption
Assistance Connections to Age Twenty-One (AAC)
Agreement" with the adoptive parent(s) of an eligible adopted young adult. The
JFS 00148 will be referred to as the AAC agreement.
(G) For an adopted young adult with an AAC
agreement in effect who moves out-of-state or resides out-of-state, ODJFS shall
follow the interstate compact on adoption and medical assistance (ICAMA) rule
5101:2-44-05.2 of the
Administrative Code. ODJFS may ask the children services agency (CSA) in the
other
state to document the present situation of the adoptive parent(s) and to assist
the adoptive parent(s) in completing all required forms.
(H) The AAC agreement remains in effect even
though the adoptive parent(s) and the adopted young adult move to another
county, state, or country. The responsibility for management of the adoption
assistance connections (AAC) case remains with ODJFS as the agency that entered
into the AAC agreement prior to the move.
(I) If the adoptive parent(s) and the adopted
young adult for whom an Ohio-executed AAC agreement is in effect reside in or
move to another state, the adopted young adult will be provided Title XIX
(medicaid) and Title XX (social service block grant) services by the state in
which the adopted young adult resides. If any of the Title XX services
specified in the AAC agreement are not available in the state where the adopted
young adult resides, ODJFS shall be responsible for securing those services.
(1) The adopted young adult will be provided
with Title XX services, as specified in the AAC agreement by the county where
the adopted young adult resides.
(2) Nothing shall prohibit the adoptive
parent(s) of an adopted young adult for whom an AAC agreement is in effect from
seeking Title XX services available in the Title XX social service plan in the
county of residence, even if the services are not already specified in the AAC
agreement. The adoptive parent(s) may:
(a)
Apply for the Title XX services in the county where the adoptive parent(s)
resides; and
(b) Seek to amend the
young
adult's AAC agreement.
(J) The case record shall include the
following information, when applicable:
(1)
ODJFS's actions in determining eligibility for AAC.
(2) A copy of signed JFS 00147 forms.
(3)
A copy of signed JFS 00148
forms.
(4) A copy of parental responsibility
eligibility documentation.
(5) A
copy of ODM 6612 "Health Insurance
Information Sheet" forms.
(6)
A copy of state mediation conference, state hearing, administrative appeal and
judicial review filings.
(7) A copy
of JFS 01470 "Adoption Assistance State
Mediation Conference Request"
forms.
(8) A copy of interstate compact and adoption medical
assistance forms.
(9) Documentation
verifying completion of all required adoptive parent criminal record checks
obtained by the PCSA prior to adoption finalization.
(10) A copy of adopted young adult
eligibility documentation of education, employment, programs to remove
barriers to
employment, or
verification of disability.
(11) A copy of the JFS
01453 "Title IV-E Adoption Assistance (AA)
Agreement" in effect with the PCSA at the time of adoptive placement of the
adopted young adult.
(12) A copy of
JFS 00149 "Title IV-E Adoption
Assistance Connections to Age Twenty-One (AAC)
Semi-Annual Assurance of Parental Responsibility and Eligibility for Continued
Medicaid Coverage" forms.
(13) A copy of
JFS 00150 "Title IV-E Adoption
Assistance Connections to Age Twenty-One (AAC)
Adopted Young Adult Semi-Annual Assurance of Parental Responsibility and
Eligibility for Continued Medicaid Coverage"
forms.
(14)
A copy of JFS 07334 "Notice of Denial of Your Application for Assistance" forms.
(15)
A copy of adoption assistance connections to age twenty-one (AAC) notice of
eligibility approval form(s).
(16) A copy of
adoption assistance connections to age twenty-one (AAC) notice of
redetermination form(s).
(17) A copy of
adoption assistance connections to age twenty-one (AAC) notice of continued
approval form(s).
(18) A copy of
adoption assistance connections to age twenty-one (AAC) notice of termination
form(s).
(K)
Pursuant to sections
5101.13 and
5101.131 of the Revised Code,
the AAC case record is confidential and is to be retained in the Ohio statewide
automated child welfare information system (SACWIS). Case record information
that cannot be recorded in SACWIS is to be retained in electronic file
format..
