Current through all regulations passed and filed through September 16, 2024
(A) A public children services agency (PCSA),
private child placing agency (PCPA), private non-custodial agency (PNA), and
any residential facility shall create, in writing, a disaster
preparedness plan and include this plan in its agency foster care
policy. All residential facilities shall comply with this rule in addition to
rule 5101:2-9-07 of the
Administrative Code.
(B) A PCSA,
PCPA, PNA or residential facility shall submit its plan to the Ohio department
of job and family services (ODJFS) at any of the following times:
(1) At the time of application for initial
certification or recertification.
(2) Upon review of PCSA foster home records
by ODJFS.
(3) Within ten days of a
foster care policy change that would have an effect on the disaster
preparedness plan.
(C)
The following areas shall be addressed in a PCSA or a PCPA disaster
preparedness plan:
(1) Identification of
essential personnel needed for the operation of the agency.
(2) Alternative physical work location
including provisions for temporary work sites.
(3) Communication plan for agency staff,
substitute caregivers, and other critical team members with or without e-mail,
internet, statewide automated child welfare information system (SACWIS) or
telephone access.
(4)
Identification of essential work activities that must continue in order to
ensure the safety of children, support caregivers and service
providers.
(5) Procedures for
handling new reports of child maltreatment if the agency is responsible for
responding to reports concerning children.
(6) Procedures for tracking clients and
substitute caregivers with or without SACWISor other technical system in place.
(7) Continuity of services to
families receiving in-home supportive services.
(8) Continuity of services to children in
substitute care and kinship care placements.
(9) Maintenance and security of agency
records not included in SACWIS including soft copies stored in other software
applications and hard copies.
(10) Maintenance and security of court
records for child protective services cases and PCPA adoption court records.
(11) Coordination of services with
law enforcement, hospitals/medical providers or other disaster response
agencies for the following:
(a) Children in
agency custody.
(b) Children with
no known or available parent, guardian or custodian.
(12) Working with emergency shelters for the
following:
(a) Staff training in disaster
preparedness.
(b) Coordination of
services for children and families in emergency shelters (physical location;
shared responsibilities).
(c)
Volunteers.
(13) Plans
of cooperation/memoranda of understanding with another agency which, at a
minimum, would address duties and requirements.
(D) The following areas shall be addressed in
a disaster preparedness plan for a PNA or any residential facility including
those residential facilities operated by a PCPA or PCSA:
(1) Identification of essential personnel
needed for the operation of the agency.
(2) Identification of an alternative physical
work location including provisions for temporary work sites.
(3) Communication plan for agency staff,
substitute caregivers, and other critical team members with or without e-mail,
internet, SACWIS or telephone access.
(4) Identification of essential work
activities that must continue in order to ensure child safety and support
caregivers, youth and service providers, and facility staff, if
applicable.
(5) Procedures for
tracking clients and substitute caregivers.
(6) Continuity of services to children in
substitute care.
(7) Maintenance
and security of agency records.
