Ohio Administrative Code
Title 5101:2 - Division of Social Services
Chapter 5101:2-48 - Adoption
Section 5101:2-48-22 - Adoptive family case record
Universal Citation: OH Admin Code 5101:2-48-22
Current through all regulations passed and filed through September 16, 2024
(A) The public children services agency (PCSA), private child placing agency (PCPA) or private noncustodial agency (PNA) shall prepare and maintain adoptive family case records at the time that a JFS 01691 "Application for Child Placement" is received.
(B) Each adoptive family case record, as applicable to the involvement of the PCSA, PCPA or PNA, shall contain, but not be limited to:
(1) The JFS 01691.
(2) Case notes and dictation concerning
adoption services.
(3) A copy of
the homestudy report, updated homestudy reports and all documents completed,
identified in or collected pursuant to Chapter 5101:2-48 of the Administrative
Code; as applicable.
(4) A copy of
the JFS 01530, "Multiple Children/Large Family Assessment," if
applicable.
(5) A copy of all
documentation relating to falsification of an adoptive applicant or homestudy
if any document submitted during the homestudy process has been determined to
be falsified.
(6) A copy of the
denial or approval notification sent to the applicant regarding the adoptive
homestudy, updates, or amendments as required by Chapter 5101:2-48 of the
Administrative Code.
(7) If
applicable, a copy of the documentation explaining the circumstances of any
delay in the commencement of the adoptive homestudy beyond the thirty day
requirement in rule
5101:2-48-12 of the
Administrative Code.
(8) If
applicable, a copy of the documentation explaining the circumstances of any
delay in the completion of the adoptive homestudy beyond the one hundred eighty
day requirement in rule
5101:2-48-12 of the
Administrative Code.
(9) A signed
copy of the child study inventory prepared pursuant to rule
5101:2-48-21 of the
Administrative Code.
(10)
Documentation of information provided to the adoptive family pursuant to rule
5101:2-48-15 of the
Administrative Code and the adoptive family's receipt of the
information.
(11) A copy of the JFS
01654 "Adoptive Placement Agreement."
(12) A copy of the child's case plan prepared
pursuant to rule
5101:2-38-05 of the
Administrative Code or rule
5101:2-38-07 of the
Administrative Code, as appropriate.
(13) A copy of the JFS 01699 "Prefinalization
Adoption Assessment Report" prepared in accordance with rule
5101:2-48-17 of the
Administrative Code.
(14)
Documentation regarding the activities surrounding the removal of the child
from the adoptive placement, if applicable.
(15) Documentation regarding any agency
review.
(16) Documentation
constituting or referring to a complaint or grievance by the family, if
applicable.
(17) Documentation of
verbal comments, verbatim, or a detailed description of any other indication
made by a prospective adoptive family member living in the household or any
other person living in the household, reflecting a negative perspective
regarding the race, color or national origin of a child for whom the
prospective adoptive family has expressed an interest in adopting. The
documentation shall indicate whether those comments were made before or after
completion of the cultural diversity training which is required for all
prospective adoptive applicants, if applicable.
(18) Documentation regarding any adoption
subsidy application and/or agreement.
(19) Documentation of education and training
activities attended by the adoptive applicant/family.
(20) A copy of the JFS 01689, "Documentation
of the Placement Decision Making Process."
(21) A copy of the JFS 01609 "Family
Permanency Planning Data Summary."
(22) A copy of the JFS 01688 "Individualized
Child Assessment" and any report(s) submitted by the licensed professional
associated with the JFS 01688, if applicable pursuant to rule
5101:2-48-13 of the
Administrative Code.
(23) A copy of
the JFS 01690 "Documentation of the Pre-adoptive Staffing and
Updates."
(24) A copy of the
notification letter to the local PCSA or documentation of the
contact related to the initiation of an adoption
homestudy, as well as any response received from the PCSA.
(25) A copy of the notification letter to the
local PCSA related to the impending placement of an adoptive child.
(C) The agency shall maintain case records in a consistent and organized manner such that required information set forth in this rule can be readily located. When the agency maintains any required information set forth in this rule in a location other than the case record, it shall be stated in the agency policy or noted in the case record where the information can be found.
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