Ohio Administrative Code
Title 5101:2 - Division of Social Services
Chapter 5101:2-47 - Title IV-E Foster Care Maintenance
Section 5101:2-47-23.1 - Title IV-E agency contracting and contract monitoring
Current through all regulations passed and filed through December 11, 2023
(A) Each Title IV-E agency, as defined in rule 5101:2-1-01 of the Administrative Code, shall use the statewide "agreement for Title IV-E agencies and providers for the provision of child placement," hereinafter referred to as the "agreement," and establish a system of contract monitoring for children being placed into substitute care with a private agency.
(B) Each Title IV-E agency shall complete the "agreement," including the "Title IV-E schedule A rate information (schedule A)" in the statewide automated child welfare information system (SACWIS) to be able to enter a foster care placement with a private child placing agency (PCPA) or a private non-custodial agency (PNA).
(C) Each Title IV-E agency is to complete the "agreement," including the "schedule A" in SACWIS to be able to enter a placement with a qualified residential treatment program (QRTP).
(D) Each Title IV-E agency shall print the completed "agreement" and the "schedule A" from SACWIS in order to obtain signatures for the contract between the Title IV-E agency and the QRTP, PCPA or PNA.
(E) The negotiated and agreed upon per diem rates for placement maintenance and placement administration shall be specified for all levels of care in SACWIS on the "schedule A" and shall be attached to the "agreement." The Title IV-E agency and the QRTP, PCPA or the PNA may agree to contract for and specify the agreed upon per diems in some or all of the remaining categories listed on the "agreement" The per diem rates listed on the "schedule A" are to be for all children or may be child specific.
(F) Any additions to the language when creating the initial "agreement," including the "schedule A" are to be included as an attachment or an exhibit and entered into SACWIS. An addendum can only be added after the agreement is in effect. The addendum is to be signed by all parties and attached to the "agreement."
(G) The negotiated and agreed upon per diem rate for maintenance shall be the amount paid directly to the foster caregiver. The agreed upon maintenance payment shall cover all foster care maintenance allowable costs as defined in rule 5101:2-47-01 of the Administrative Code.
(H) Invoicing procedures shall correspond to the agreed upon per diem rates as specified on the "schedule A" in SACWIS and on the "agreement," including all attachments, exhibits and addenda. All invoices shall include but are not limited to the following:
(I) Each Title IV-E agency shall establish a written monitoring procedure to provide reasonable assurance that the terms and conditions of the contract are being adhered to. Monitoring procedures may include, but are not limited to the following:
Effective:
8/5/2022
Five Year Review (FYR) Dates:
5/18/2022 and
08/05/2027
Promulgated
Under:
119.03
Statutory Authority:
5101.141,
5103.03,
5153.166
Rule Amplifies:
5101.141,
5103.03,
5153.16
Prior Effective Dates: 12/01/2001, 01/01/2007, 02/10/2008,
10/01/2008, 04/30/2016, 09/01/2021