Ohio Administrative Code
Title 5101:2 - Division of Social Services
Chapter 5101:2-45
Section 5101:2-45-03 - Reimbursement for Title IV-E candidate for family first prevention services (FFPS) program

(A) FFPS are to be at least one of the following reimbursable types of services, provided by a culturally competent qualified provider(s) who provides diverse and equitable services, that have been rated and approved by the Title IV-E prevention services clearinghouse https://preventionservices.abtsites.com/, are identified in the state's five-year Title IV-E FFPS program plan and are provided by an approved provider through the center of excellence (COE):

(B) The services outlined in paragraph (A) of this rule are to be:

(C) FFPS costs are reimbursable to the Title IV-E agency at the appropriate federal financial participation (FFP) amount when the FFPS are paid for through state and local funds:

(D) Costs for the proper and efficient administration of the Title IV-E FFPS program are reimbursable at fifty per cent FFP. The Title IV-E agency may claim for allowable activities including but not limited to:

(E) FFPS and administrative costs may be claimed for an initial twelve-month period for an allowable evidence-based practice service beginning the first day of the month in which the child is identified in a prevention plan approved by the Title IV-E agency supervisor with at least one approved evidence-based practice service.

(F) An agency may claim beyond the twelve months, including for contiguous twelvemonth periods when it is determined that the child remains eligible and documented in the child's family case plan or prevention services plan.

(G) Claiming for FFPS ends when the Title IV-E agency receives legal responsibility for the care and placement/custody of the child.

(H) The agreed upon amount paid by the Title IV-E agency for the FFPS are to be fully incurred by the Title IV-E agency to receive FFP.

(I) The Title IV-E agency is considered the payor of last resort and will not be considered a legally liable third party for the purposes of satisfying a financial commitment for the cost of providing FFPS that would have been paid for by a public or private source.

(J) Each Title IV-E agency is to enter all FFPS and costs into the Ohio statewide automated child welfare information system (SACWIS).

(K) To receive reimbursement a Title IV-E agency processing their payments and seeking reimbursement from SACWIS will:

(L) Reimbursement will be payable to the Title IV-E agency responsible for paying for the FFPS. The payment amount will be calculated from the completed reimbursement processing at the applicable FFP.

(M) FFPS reimbursability is only available for a child who meets the eligibility requirements in rule 5101:2-45-02 of the Administrative Code and the child's parent(s) or kinship caregiver(s). Kinship caregiver has the same meaning as in section 5101.85 of the Revised Code.

(N) Documentation of payments for FFPS, including receipts or invoices for the payment, are to be made available upon request.

(O) Reimbursability ends when one of the following occurs: