Ohio Administrative Code
Title 5101:2 - Division of Social Services
Chapter 5101:2-18 - Child Day Camps
Section 5101:2-18-09 - Supervision of children and ratios for an approved child day camp
Universal Citation: OH Admin Code 5101:2-18-09
Current through all regulations passed and filed through March 18, 2024
(A) What are the requirements for staff/child ratios for an approved child day camp?
(1) The approved child day camp shall ensure
that the following day camp staff members/child ratios are maintained at all
times:
(a) For children five to eleven years
of age, a one to eighteen staff to child ratio is required.
(b) For children eleven to eighteen years of
age, a one to twenty staff to child ratio is required.
(2) Approved child day camp staff members
shall not be counted in the staff/child ratio when engaged in duties or
activities that interfere with supervision of children.
(3) Children shall be organized and assigned
to a group.
(a) A child with special needs
shall be included in the group that best meets the child's developmental
needs.
(b) Specific child day camp
staff members shall be assigned and responsible for the care and supervision of
the children in their group on a daily basis.
(B) What are the requirements for approved child day camps to keep an attendance record?
(1) The program shall have written
documentation of the following:
(a) The name
and birth date of the child.
(b)
The assigned group for the child.
(c) The child's weekly schedule.
(d) Each child shall be checked in upon
arrival at camp and checked out when leaving for the day.
(2) Attendance documentation for each day
shall be kept in a place where child day camp staff have easy access at all
times.
(3)
The original
written
attendance records shall be kept on file at the approved child day camp for a
period of one year.
(4) Each group
shall have a method for tracking the children in the group. This tracking
method shall ensure that child day camp staff members know the whereabouts of
the children they are responsible for at all times.
(C) What are the requirements for supervision by approved child day camp staff members?
Each child day camp staff member shall:
(1) Leave no child unsupervised. Supervision
means the child day camp staff members have knowledge of a child's needs and
accountability for his or her care at all times,
including, but not limited to, developmental and behavioral needs and parental
preferences. Supervision includes awareness of and responsibility for the
activity of each child and being near enough to respond and reach children
immediately.
(2) Ensure all
children are within sight or hearing of child day camp staff members at all
times. Within sight or hearing means without the use of mechanical devices such
as video cameras or walkie talkies. The use of mirrors to view children in
another area does not meet the supervision requirements of this rule.
(3) Not be under the influence of any
substance that impairs the child day camp staff member's ability to supervise
children and/or perform duties. Illegal drugs and substances shall not be on
the premises. Alcohol shall only be kept in areas not approved or used for
children.
(4) Have immediate access
at all times to a working telephone on the premises that is capable of
receiving incoming calls and making outgoing calls.
(5) Only release a child to the parent or to
a person who has previously been approved by the parent.
(6) Not permit children to be exposed to
inappropriate language or media.
(D) What child guidance techniques shall be used in the approved child day camp?
(1) All
child day camp staff members, including administrators and owners, shall follow
appendix A to this rule regarding guidance techniques to be used with
children.
(2) The approved child
day camp shall communicate and consult with the parent prior to implementing a
specific behavior management plan. This plan shall be in writing and signed by
the parent and shall be consistent with the requirements of this
rule.
(E) What are the child abuse and/or neglect reporting requirements?
If the owner, administrator, employee or child day camp staff member suspects that a child has been abused or neglected, he or she shall immediately notify the public children services agency (PCSA).
Disclaimer: These regulations may not be the most recent version. Ohio may have more current or accurate information. We make no warranties or guarantees about the accuracy, completeness, or adequacy of the information contained on this site or the information linked to on the state site. Please check official sources.
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