Ohio Administrative Code
Title 5101:2 - Division of Social Services
Chapter 5101:2-18 - Child Day Camps
Section 5101:2-18-05 - Child day camp administrator requirements for an approved child day camp
Universal Citation: OH Admin Code 5101:2-18-05
Current through all regulations passed and filed through September 16, 2024
(A) What are the responsibilities of the child day camp administrator in an approved child day camp?
The child day camp administrator shall:
(1) Be responsible for the daily operation of
the approved child day camp and for maintaining compliance with
Chapter 5104. of the Revised Code and Chapter
5101:2-18 of the Administrative Code.
(2) Be on-site a minimum of one-half of the
hours that the approved child day camp is in operation during the week, or
forty hours per week, whichever is less. If there is
more than one child day camp administrator, at least one child day camp
administrator is to meet this requirement.
(3) Be on-site at least twenty hours per week
during the hours of seven a.m. to six p.m., Monday through Friday, for approved
child day camps that are in operation on the weekends and/or
evenings/overnights, as well as during the week. If there is more than one
child day camp administrator, at least one must meet this
requirement.
(4) Be responsible for
the creation, maintenance and implementation of the policies and procedures
detailed in appendix A to this rule, ensuring that nothing in these
policies
conflicts with Chapter 5104. of the Revised Code
or Chapter 5101:2-16 or 5101:2-18 of the Administrative Code.
Make available
a copy of these policies and procedures at the primary use space.
(5) Provide the parents and all employees
with the policies and procedures listed in
appendix A to this rule.
(6)
Provide the information in appendix B to this rule to the parent(s) of children
enrolled at the approved child day camp.
(7) Ensure that
observations are completed for all junior counselors by a child day camp staff
member that is in a supervisory role, pursuant to rule
5101:2-18-06 of the
Administrative Code.
(8) Have a file
available on-site for each enrolled child by the child's first day of
attendance which shall include:
(a) The
child's name and birthdate.
(b) Emergency contact names and telephone
numbers.
(c) The name, address and
telephone number of the child's primary care physician.
(d) A medical care plan if necessary pursuant
to rule
5101:2-18-11 of the
Administrative Code.
(9) Ensure that no
administrator, employee, or child day camp staff member discriminates in the
enrollment of children upon the basis of race, color, religion, sex,
disability, or national origin.
(10)
Cooperate with
other government agencies as necessary to maintain compliance with Chapter
5101:2-18 of the Administrative Code.
(B) What are the Ohio professional registry (OPR) and documentation responsibilities for a child day camp administrator in an approved child day camp?
The child day camp administrator is to:
(1)
Create or update their individual professional registry
profile in the OPR at
https://occrra.org .
(2)
Create or update the approved child day camp's
organization dashboard in the OPR for each approved child day camp in which
they are employed as an administrator.
(3)
Ensure that all
employees and child care staff members complete the following in the OPR:
(a)
Create or update
their individual profile in the OPR.
(b)
Create an
employment record in the OPR for the approved child day camp on or before their
first day of employment, including date of hire.
(c)
Update changes to
positions or roles in the OPR within five calendar days of the
change.
(4)
Update the approved child day camp's organization
dashboard in the OPR within five calendar days of a change for employees and
child day camp staff members of the program, including:
(a)
Scheduled days
and hours.
(b)
Group assignments, if applicable.
(c)
The end date of
employment.
(5)
Maintain records on-site for each current employee and
child day camp staff member as outlined in Chapter 5101:2-18 of the
Administrative Code, if not yet verified in the OPR.
(a)
Make employment
records available upon request by ODJFS for at least three years after each
person's departure, if not verified in the OPR.
(b)
Keep employment
records confidential except when made available to ODJFS for the purpose of
administering Chapter 5104. of the Revised Code and Chapter 5101:2-18 of the
Administrative Code.
(C) What if a child day camp administrator is not on the premises?
(1) A child day camp staff member who is at
least eighteen years of age shall be designated as the person in charge and be
on the premises.
(2) The designated
person in charge shall handle all emergencies and have access to all records
required by Chapters 5101:2-16 and 5101:2-18 of the Administrative Code.
Disclaimer: These regulations may not be the most recent version. Ohio may have more current or accurate information. We make no warranties or guarantees about the accuracy, completeness, or adequacy of the information contained on this site or the information linked to on the state site. Please check official sources.
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