Current through all regulations passed and filed through September 16, 2024
(A)
Which child day
camps are to register with the Ohio department of job and family services
(ODJFS)?
All child day camps are to annually
register with ODJFS before beginning operations, unless the child day camp
meets the exemption criteria in section
5104.21 of the Revised
Code.
(B)
How do child day camps register with ODJFS?
The child day camp is to complete and
submit a registration and pay a registration fee online in the Ohio child
licensing and quality system (OCLQS) at
https://oclqs.force.com
by March fifteenth annually.
(1)
The fee for
registration is twenty-five dollars per camp, not to exceed two hundred fifty
dollars for all camps, pursuant to section
5104.21 of the Revised Code. The
fee is nonrefundable and nonreturnable.
(2)
The registration
is effective for the period of March fifteenth of the current year through
March fourteenth of the following calendar year.
(3)
Registration of a
child day camp after March fifteenth is effective from the date of registration
through March fourteenth of the following calendar year.
(C)
What
happens if a child day camp fails to register with ODJFS, or knowingly provides
false information to ODJFS?
If a child day camp that is to register
under section 5104.21 of the Revised Code
fails to register with ODJFS, or if a child day camp that files a registration
form knowingly provides false or misleading information, the child day camp is
to register correctly and pay a registration fee equal to three times the
registration fee.
(D)
What is the application process when a registered child
day camp wants to be approved to provide publicly funded child care
(PFCC)?
The registered child day camp owner or
the owner's authorized representative is to:
(1)
Obtain
accreditation by the American camp association (ACA) or any nationally
recognized organization that accredits child day camps by using standards that
the Ohio department of job and family services (ODJFS) has determined are
substantially similar and comparable to those of the ACA.
(2)
Complete a
professional registry profile for the child day camp owner through the Ohio
professional registry (OPR) at
https://occrra.org.
(3)
Complete the pre-camp and staff orientation training
for approved child day camp owners, administrators and child day camp staff
members in the OPR. The orientation training is to have been taken within two
years prior to the application date.
(4)
Complete and
submit the application for an approved child day camp online in the Ohio child
licensing and quality system (OCLQS) at
https://oclqs.force.com.
(a)
The application is considered complete when the
applicant has uploaded all documentation outlined in appendix A to this
rule.
(b)
The application is to be completed by April fifteenth
of the year the camp wishes to be approved to provide PFCC. Completed
applications received by ODJFS after April fifteenth may not be approved by the
beginning of that summer.
(c)
Any application submitted without complete and accurate
information will need to be amended with complete and accurate information
before being approved.
(5)
Comply with an
initial pre-approval inspection by ODJFS.
(E)
How long is a child day camp approved?
A child day camp shall be approved until March fourteenth of
the following year, unless one of the following occurs:
(1) The approval is terminated for
noncompliance with section
5104.21 or
5104.22 of the Revised Code or
Chapter 5101:2-16 or 5101:2-18 of the Administrative Code.
(2) The approved child day camp fails to
maintain accreditation by the ACA or similar accrediting body approved by
ODJFS.
(3) The camp changes
ownership or the primary use space as defined in rule
5101:2-18-01 of the
Administrative Code is moved to a new address.
(4) The approved child day camp notifies
ODJFS in writing of its voluntary withdrawal from the approval
process.
(F) What are the
requirements once an approval has been issued?
At the time the child day camp receives its approval, the child
day camp shall complete and submit a provider agreement and all information
required pursuant to
rule
5101:2-16-09
of the
Administrative Code in
OCLQS.
This information shall be submitted before the first day publicly funded child
care services are provided.
(G) What are the
requirements to renew an approval for a child day camp?
(1) Prior to
March fourteenth of the following year, the child day
camp shall complete and submit an application and registration in
OCLQS.
(2) Approvals shall be
renewed without a pre-approval inspection unless:
(a) The child day camp moves to a new primary
use space as defined in rule
5101:2-18-01 of the
Administrative Code.
(b) The child
day camp changes ownership.
(c) The
child day camp does not complete and submit an application and registration in
OCLQS by March fifteenth of the following year.
(3) Approvals that have been renewed shall
have at least one unannounced inspection by ODJFS per camp season.
(H) What if the child
day camp loses its ACA accreditation or its accreditation by any nationally
recognized organization that has been approved by ODJFS?
(1) The approved child day camp shall notify
ODJFS within twenty-four hours of losing its accreditation.
(2) Approval shall be removed pursuant to
paragraph (I) of this rule.
(I)
What happens if approval is denied or removed by ODJFS?
(1) If ODJFS denies or removes an approval
for non-compliance of section
5104.21 of the Revised Code,
Chapter 5101:2-16 of the Administrative Code or Chapter 5101:2-18 of the
Administrative Code, the child day camp may not provide publicly funded child
care services.
(2) If an approval
is removed, another approval shall not be issued to the owner of the child day
camp until the child day camp complies with those sections and rules, or for a
period of two years from the date the approval was removed, whichever period is
longer.
(J) What information
is the
child day camp to keep current in OCLQS?
(1) Mailing address.
(2) Telephone number.
(3) Email address.
(4) Days and hours of operation.
(5) Services offered.
(6) Name of administrator.
(7) Name of program.
(8)
Private pay
rates.
(K)
What if the individual listed as an owner
in OCLQS changes?
The approved child day camp
is to update the
information in OCLQS within thirty days of the change.
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