Current through all regulations passed and filed through March 18, 2024
(A)
Which child day
camps are to register with the Ohio department of job and family services
(ODJFS)?
All child day camps are to annually
register with ODJFS before beginning operations, unless the child day camp
meets the exemption criteria in section
5104.21 of the Revised
Code.
(B)
How do child day camps register with ODJFS?
The child day camp is to complete and
submit a registration and pay a registration fee online in the Ohio child
licensing and quality system (OCLQS) at
https://oclqs.force.com
by March fifteenth annually.
(1)
The fee for
registration is twenty-five dollars per camp, not to exceed two hundred fifty
dollars for all camps, pursuant to section
5104.21 of the Revised Code. The
fee is nonrefundable and nonreturnable.
(2)
The registration
is effective for the period of March fifteenth of the current year through
March fourteenth of the following calendar year.
(3)
Registration of a
child day camp after March fifteenth is effective from the date of registration
through March fourteenth of the following calendar year.
(C)
What
happens if a child day camp fails to register with ODJFS, or knowingly provides
false information to ODJFS?
If a child day camp that is to register
under section 5104.21 of the Revised Code
fails to register with ODJFS, or if a child day camp that files a registration
form knowingly provides false or misleading information, the child day camp is
to register correctly and pay a registration fee equal to three times the
registration fee.
(D)
What are the background check requirements for
registered child day camps?
(1)
All applicants, employees and child day camp staff
members of the registered child day camp, including child day camp
administrators and child day camp owners, are to request a bureau of criminal
investigation (BCI) and a federal bureau of investigation (FBI) criminal
records check pursuant to section
5104.013 of the Revised Code.
The request is to be made at the time of initial application for employment,
and every five years thereafter.
(2)
A registered
child day camp may employ an applicant, or continue to employ a child day camp
staff member, an employee, and/or a child day camp administrator, until the
criminal records check is completed and the camp receives the result of the
check. The camp is not to grant the individual sole responsibility for the
care, custody or control of a child until the results of the criminal records
check have been reviewed and it is determined that the individual is eligible
for employment. If the results indicate that the individual is ineligible for
employment, the camp is to immediately release the individual from
employment.
(3)
The registered child day camp is to determine an
individual ineligible for employment if the person has been convicted of or
pleaded guilty to any of the violations described in division (A)(5) of section
109.572 of the Revised Code,
unless the individual meets the rehabilitation criteria found in appendix A to
this rule. If the individual, upon request, fails to provide the information
necessary to complete the form or fails to provide impressions of the
individual's fingerprints, the registered child day camp is to consider the
failure a reason to determine an individual ineligible for employment. When the
individual is determined ineligible, the registered child day camp is not to
employ the individual or contract with another entity for the services of the
individual.
(4)
Each registered child day camp is to pay the fee
prescribed by BCI and FBI to BCI and FBI for each criminal records check
conducted. A camp may charge an individual a fee for the costs it incurs in
obtaining a criminal records check. The fee charged is not to exceed the fees
the camp pays under this rule. If a fee is charged, the camp is to notify the
applicant at the time of the applicant's initial application for employment of
the amount of the fee and that, unless the fee is paid, the camp will not
consider the applicant for employment.
(5)
Criminal records
check results are confidential and not public records and are not to be made
available to any person other than the person who is the subject of the
criminal records check, or the person's representative, the director of job and
family services, the child day camp administrator, and any court, hearing
officer, or other necessary individual involved in a case dealing with a denial
or revocation of registration related to the criminal records
check.
(E)
When may registered child day camps be inspected by
ODJFS?
(1)
The
director of job and family services may periodically conduct a random sampling
of registered child day camps pursuant to section
5104.21 of the Revised Code to
determine compliance with section
5104.013 of the Revised
Code.
(2)
All registered child day camps are to comply with any
inspection conducted by ODJFS.
(F)
What are
registered child day camps to provide to the parents of children who
participate in the camp?
A child day camp administrator or a
designated staff member is to provide the parents of each child who attends or
participates in the registered child day camp with the telephone numbers of the
county department of health or local health district and the public children
services agency of the county in which the child day camp is located, and a
statement that the parents may use these telephone numbers to make a complaint
regarding the child day camp.
Replaces: 5101:2-18-02
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