Ohio Administrative Code
Title 5101:2 - Division of Social Services
Chapter 5101:2-16 - Publicly Funded Child Care
Section 5101:2-16-04 - Caretaker responsibilities to maintain eligibility in the publicly funded child care program
Universal Citation: OH Admin Code 5101:2-16-04
Current through all regulations passed and filed through March 18, 2024
(A) What are the caretaker responsibilities for tracking a child's attendance in the publicly funded child care program?
(1)
The caretaker and/or the caretaker's
designee(s)/sponsor(s) shall use the automated child care system upon entry to
and exit from the child care provider's location.
(a)
Use of the
automated system will track attendance for each child at each authorized
provider.
(b)
An eligible caretaker or the caretaker's
designee(s)/sponsor(s) are the only people permitted by the Ohio department of
job and family services (ODJFS) to use the automated child care system to
record a child's attendance.
(c)
The caretaker
and/or the caretaker's designee(s)/sponsor(s) shall create and use personal
identification information to access the automated system. Personal
identification information shall not be shared with the
provider.
(d)
The caretaker's personal identification information
shall serve as an electronic signature.
(e)
Misuse of the
automated child care system pursuant to rule
5101:2-16-07
of the Administrative Code may result in termination of a caretaker's
eligibility.
(2)
The caretaker shall review any changes made by a
provider to their child's attendance in the automated child care system, and
approve all appropriate changes. A caretaker's designee(s)/sponsor(s) is not
permitted to review and approve changes to a child's attendance. The
caretaker's designee(s)/sponsor(s) will not be alerted when changes are made by
providers and will not have access to case
information.
(B) What are the caretaker financial responsibilities in the publicly funded child care program?
(1)
The caretaker
shall make all copayments assigned pursuant to rule
5101:2-16-05
of the Administrative Code to the provider.
(2)
The caretaker
shall abide by an agreed upon payment arrangement with the provider if
delinquent copayments are owed pursuant to rule
5101:2-16-05
of the Administrative Code.
(3)
The caretaker
shall abide by a payment agreement with the county agency if money is owed for
an overpayment pursuant to rule
5101:2-16-07
of the Administrative Code.
(C) What information shall a caretaker report to the county agency?
(1)
A caretaker
receiving publicly funded child care benefits shall report to the county agency
any changes which affect the caretaker's eligibility for the publicly funded
child care program, including:
(a)
Changes in family income.
(b)
Changes in
caretaker participation in a qualifying activity pursuant to rule
5101:2-16-02
of the Administrative Code.
(c)
Changes in
household composition.
(d)
Address changes, including relocation to another
county.
(e)
When a preschool child becomes a school-age child and
begins attending elementary school.
(f)
When a school-age
child changes schools.
(2)
The caretaker
shall report changes within ten calendar days of the date the change
occurs.
(3)
If the caretaker fails to comply with the ten calendar
day reporting requirement, the county agency will pursue a determination of and
recovery of any overpayment, pursuant to rule
5101:2-16-07
of the Administrative Code.
(4)
The caretaker
shall notify the county agency regarding any change that impacts their child's
current authorization for care prior to or within the service week that the new
authorization is needed. A service week starts at twelve a.m. on Sunday and
ends at eleven fifty-nine p.m. on Saturday. Changes that impact a child's
authorization for care include the following:
(a)
When a child
stops attending a child care program that is authorized to provide publicly
funded child care services for the child.
(b)
When a caretaker
wants to switch to a different provider of publicly funded child care
services.
(c)
When a caretaker needs to change the category of
authorization for the child. Verification of qualifying activity shall be
required to increase a child's category of
authorization.
(D) What are the caretaker responsibilities regarding program integrity review requests by ODJFS or any approved entity?
(1)
Caretakers in the publicly funded child care program
shall cooperate and participate in program integrity review requests by ODJFS
or any approved entity pursuant to rule
5101:2-16-12
of the Administrative Code.
(2)
If a caretaker
fails to comply with a program integrity review request, the county agency may
propose termination of child care benefits pursuant to rule
5101:2-16-08
of the Administrative Code.
Replaces: 5101:2-16- 35.1
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