Ohio Administrative Code
Title 5101:2 - Division of Social Services
Chapter 5101:2-14 - Certified In-home Aides
Section 5101:2-14-12 - Medication administration for an in-home aide
Universal Citation: OH Admin Code 5101:2-14-12
Current through all regulations passed and filed through September 16, 2024
(A) When does an in-home aide (IHA) use the JFS 01217 "Request for Administration of Medication for Child Care"?
(1)
The JFS 01217 is to be used to document medication
administration of all prescription and non-prescription medication, including
sample medication.
(2)
The JFS 01217 is not to be used for medication required
by a JFS 01236 "Child Medical/Physical Care Plan for Child Care" pursuant to
rule 5101:2-14-06 of the
Administrative Code.
(3)
The JFS 01217 is not to be used for non-prescription
topical products or lotions.
(B) What are the requirements for prescription medications, non-prescription medicines containing codeine or aspirin, or non-prescription medication to be given longer than three consecutive days in a fourteen day period?
(1)
The IHA is to
ensure that the parent completes and signs box one of the JFS
01217.
(2)
The IHA is to ensure that the instructions in box two
of the JFS 01217 are completed and signed by a licensed physician as defined in
Chapter 4731. of the Revised Code, licensed dentist, advanced practice
registered nurse or certified physician assistant.
(3)
Box two of the
JFS 01217 does not need to be completed if the medication is stored in the
original container with prescription label that includes the child's full name,
a current dispensing date within the previous twelve months, exact dosage and
directions for use.
(C) What are the requirements for non-prescription medications?
The IHA is to:
(1)
Ensure that the
parent completes and signs box one of the JFS 01217.
(2)
Ensure that one
of the following is met:
(a)
The medication is stored in the original container with
a manufacturer's label containing directions based on the age and/or weight of
the child.
(b)
The instructions in box two of the JFS 01217 are
completed and signed by a licensed physician as defined in Chapter 4731. of the
Revised Code, licensed dentist, advanced practice registered nurse or certified
physician assistant. This excludes topical preventative products and lotions
unless the instructions exceed or do not match the manufacturer's instructions
or the non-prescription medication is not stored in the original
container.
(D) What are the requirements for topical products and lotions?
Written parental permission does not need to be obtained for lip balm use or for using hand sanitizer with children older than twenty-four months.
For all other topical products and lotions, the IHA is to:
(1)
Ensure that the product is stored in the original
container with manufacturer's label that includes directions based on the age
and/or weight of the child.
(2)
Ensure that the
parent provides signed written permission to administer that topical product or
lotion.
(3)
Apply the non-prescription topical products and lotions
according to the manufacturer's instructions. These may be applied without
documentation of the application.
(E) What are the requirements for a certified IHA to administer medications, medical foods or topical products?
The IHA is to:
(1)
Not administer
any medication, medical food or topical product until the child has received
the first dose or application at least once prior to the IHA administering a
dose or applying the product, to avoid unexpected reactions. Emergency
medications for the child are exempt from this requirement.
(2)
Not administer
any medication, medical food or topical product for any period of time beyond
the date indicated by the physician, physician assistant, advanced practice
registered nurse certified to prescribe medication or licensed dentist, on the
prescription label, for twelve months from the date of the form, or after the
expiration date on the medication, whichever comes first.
(3)
Document each
administration or application on the JFS 01217 immediately after administering,
including when school-age children administer their own medication. This
excludes items in paragraph (D) of this rule.
(4)
Follow prescribed
dosages or the manufacturer's recommended dosages for administering
non-prescription medication.
(5)
Complete a
separate JFS 01217 for each medication to be administered for each child,
excluding items in paragraph (D) of this rule. Each JFS 01217 is valid for the
time period listed on the form, not to exceed twelve months from the date of
signature.
(F) What are the requirements for storing medication, topical products and medical foods?
The IHA is to:
(1)
Safely store all
medication, medical foods and topical products immediately upon arrival at the
home. Ensure the medication, medical food or topical product is stored per the
requirements on the label in the original container with the child's name
affixed.
(2)
Keep all household and child medication, medical foods
and topical products out of the reach of children, unless a school-age child is
permitted to carry their own emergency medication and a JFS 01236 is completed
and on file at the home.
(3)
Permit school-age children to carry and use their own
topical products.
(4)
Refrigerate medications, medical foods or topical
products in a separate container if needed.
(5)
Ensure that
medications, medical foods and topical products are accessible to the IHA at
all times.
(6)
Ensure that medications, medical foods and topical
products are discarded when no longer needed or expired.
Replaces: Part of 5101:2-14-04
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