Current through all regulations passed and filed through December 16, 2024
(A) What is the
application process to become a certified in-home aide (IHA)?
A resident of Ohio who wishes to become an IHA in order to
provide publicly funded child care (PFCC) is to:
(1) Complete a professional registry profile
for the in-home aide applicant through the Ohio professional registry (OPR) at
https://www.occrra.org.
(2) Register online through the OPR and
complete the required pre-certification training for an IHA. The
pre-certification training is to have been taken within the two years prior to
the application to become an IHA.
(3) Complete and submit an application online
in the Ohio child licensing and quality system (OCLQS) at
https://oclqs.force.com.
(a) An application is considered to be
complete when the applicant has uploaded all documentation outlined in appendix
A to this rule.
(b) Any application
submitted without complete and accurate information will need to be amended
with complete and accurate information before being certified.
(c) The application will be deleted if the
in-home aide is not ready to be certified after twelve months.
(d) The IHA is to comply
with a pre-certification inspection.
(4)
Submit the
publicly funded child care provider information in OCLQS, including signing a
provider agreement.
(B)
What are the
qualifications to be a certified IHA?
The IHA is to meet the following
qualifications:
(1)
Be at least eighteen years old.
(2)
Have completed a
high school education as verified by appendix B to this rule.
(3)
Have a medical
statement on file that is dated within twelve months prior to the date the IHA
initially applies for certification, as outlined in appendix C to this
rule.
(4)
Be physically capable of complying with Chapter
5101:2-14 of the Administrative Code and performing activities normally related
to child care. These include, but are not limited to, providing meals, dealing
with emergencies in a calm manner, carrying out methods of child guidance and
discipline, and keeping accurate records as outlined in this
chapter.
(5)
Have written documentation on file of current
immunization against tetanus, diphtheria and pertussis (Tdap) from a licensed
physician as defined in Chapter 4731. of the Revised Code, physician assistant,
advanced practice registered nurse, certified nurse midwife, certified nurse
practitioner or licensed pharmacist. The IHA may be exempt from the
immunization requirement for religious reasons with written documentation
signed by the IHA, and for medical reasons with written documentation signed by
a licensed physician.
(C) What is a valid IHA
certificate?
(1) A certificate
identifies a provider as the IHA for one
location.
(2)
A certificate has
both the IHA's and child's home addresses.
(3)
A certificate
designates the maximum number of children in care, including the IHA's own
children.
(4)
A
certificate contains an effective date and an
expiration date and is valid for two years, unless one of the following
occurs:
(a) The parent moves to a new
address.
(b) The IHA notifies the
county agency in OCLQS of his or her voluntary
withdrawal from certification.
(c)
The certificate is revoked pursuant to rule 5101:2-14-14 of the Administrative Code.
(D) What are the responsibilities of a certified IHA?
The IHA is to:
(1)
Have the certificate on file in the child's home at
all times.
(2)
Comply with at least one unannounced inspection each
fiscal year, beginning the next fiscal year after the
certificate was issued.
(3)
Keep the following information current in OCLQS:
(d)
Scheduled days and hours.
(4)
Keep the
following information current in the OPR:
(a)
Individual
profile, including an employment record for the IHA.
(b)
Organization
dashboard.
(c)
Scheduled days and hours.
(5)
Provide parents
with information on any formal screenings and formal and informal assessments
completed by the IHA.
(6)
Cooperate with other government agencies as necessary
to maintain compliance with Chapter 5101:2-14 of the Administrative
Code.
(7)
Update OCLQS by the next business day if the IHA
discontinues caring for children, so that the county is
notified.
(8)
Not use or disclose any information concerning the
family receiving publicly funded child care (PFCC) to anyone other than the
county agency or ODJFS, except upon written consent of the
parent.
(E)
What if a certified IHA wants to become certified at a
second location?
(1)
Complete and submit an initial application online
at
https://oclqs.force.com.
(2)
Upload all documentation for initial certification as
outlined in appendix A to this rule.
(3)
Complete the
pre-certification training unless it has been taken within the two years prior
to the application for the second location.
(4)
Comply with an
inspection.
(F) What are the
requirements if the parent and child move to a new address?
(1) The IHA is to notify the county
agency at least ten days prior to the parent moving to a new address.
(2)
The IHA is to
submit the parent and child's new address in OCLQS.
(3)
The IHA and
family comply with an inspection of the new location.
(4)
Upon completion of a new inspection, the county agency
is to
issue a new certificate for the new address and the original certification
period is
to be maintained.
(G) What are the
requirements to renew an IHA certificate?
(1)
Prior to the expiration of the certification period, the IHA shall:
(a) Complete and submit the application in
OCLQS including all uploaded documents outlined in appendix A to this
rule.
(b) Complete the required
pre-certification training (at each renewal).
(2) If the IHA does not submit the
application by the end of the certification period, the certificate will be
closed.
(H) Is an IHA an
employee of the county agency or the Ohio department of job and family services
(ODJFS)?
An individual certified by the county agency as an IHA to
provide PFCC services is an independent contractor and is not an employee of
the county agency that issued the certificate or ODJFS.
(I)
What are the IHA
responsibilities for addressing non-compliances found during an
inspection?
The IHA is to complete and submit a
corrective action plan in OCLQS addressing the non-compliances detailed in the
inspection report within the time frame requested in the inspection
report.
(J)
What if the IHA disagrees with the county's
findings?
If a county agency proposes any of the
following adverse actions pursuant to Chapter 5101:2-14 or rule
5101:2-16-11 of the
Administrative Code, the IHA may submit a written request for a county review
to the county agency no later than fifteen calendar days after the mailing date
of the county agency's notification:
(1)
Denial of an
application for certification.
(2)
A decision made
on an inspection or complaint investigation.
(3)
Proposal to
revoke a certificate.
(4)
Notice that a certificate will not be renewed.
Replaces: Part of rule
5101:2-14-03
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