Ohio Administrative Code
Title 5101:2 - Division of Social Services
Chapter 5101:2-12 - Licensing of Child Care Centers
Section 5101:2-12-07 - Administrator responsibilities, requirements and qualifications for a licensed child care center
Universal Citation: OH Admin Code 5101:2-12-07
Current through all regulations passed and filed through March 18, 2024
(A) What are the requirements to be an administrator in a licensed child care center?
(1) Be named on the child care center
license.
(2) Written documentation
verifying the administrator's qualifications is to be kept on
file at the center or verified documentation is available for review in the
Ohio professional registry (OPR). Administrators are to meet the
education requirements detailed in appendix A to this rule.
(3) A person named as administrator, who was
promoted from within, and who does not meet the requirements of appendix A to
this rule within one year of being named as administrator,
is to no
longer serve as the administrator. The person also is not
to be named administrator at another location
until the administrator qualifications have been met.
(4) The administrator
is to
complete a rules review course provided by the Ohio department of job and
family services (ODJFS).
(a) Administrators
are to
complete the rules review course within six months of the date of their
appointment and every five years thereafter.
(b) Verification of
completion of the rules review course is to be
documented in the OPR.
(5) The administrator is to complete the
staff orientation training as prescribed by ODJFS within thirty days of being
named administrator at the center or the administrator has documentation of
completion of the child care center staff orientation or child care center
pre-licensing training after December 31, 2016.
(B) What are the responsibilities of the administrator in a licensed child care center?
The administrator is to:
(1) Be responsible for the daily operation of
the child care center and for maintaining compliance with Chapter 5104. of the
Revised Code and Chapter 5101:2-12 of the Administrative Code.
(2) Be on-site a minimum of one-half of the
hours that the child care center is in operation during the week, or forty
hours per week, whichever is less. If there is more than one administrator, at
least one administrator is to meet this requirement.
(3) For child care centers that are in
operation on the weekends and/or evenings/overnights, as well as during the
week, be on-site at the center at least twenty hours per week during the hours
of six a.m. to seven p.m., Monday through Friday. If there is more than one
administrator, at least one is to meet this requirement.
(4) Post the administrator's scheduled hours
of availability to meet with parents in a noticeable location.
(5) Be responsible for the creation,
maintenance and implementation of the policies and procedures detailed in
appendix B to this rule. Nothing in these policies shall conflict with Chapter
5104. of the Revised Code or Chapter 5101:2-12 of the Administrative Code, and
if applicable, Chapter 5101:2-16 or 5101:2-17 of the Administrative Code. A
copy of these policies and procedures is to be
available on-site at the center.
(6) Provide the parent and all employees with
the policies and practices in appendix B to this rule.
(7) Provide a copy of appendix C to this rule
to the parents of the children enrolled in the center.
(8) Make available the current licensing
rules in a noticeable area on the premises. The rules may be made available via
paper copy or electronically.
(9)
Upon request, provide a parent with any information necessary for the parent to
compile child care related expenses for income tax preparation, including tax
identification numbers.
(10)
Cooperate with other government agencies as necessary to maintain compliance
with Chapter 5101:2-12 of the Administrative Code.
(11) Ensure that no administrator, employee,
licensee or child care staff member discriminates in the enrollment of children
upon the basis of race, color, religion, sex, disability, or national
origin.
(C) What are the OPR and documentation responsibilities for administrators in a licensed child care center?
All administrators are to:
(1) Create or update their individual profile
in the OPR.
(2) Create or update
the center's organization dashboard in the OPR for each child care center in
which they are employed as administrator.
(3) Ensure that all employees and child care
staff members complete the following in the OPR:
(a) Create or update their individual profile
in the OPR.
(b) Create an
employment record in the OPR for the center on or before their first day of
employment, including date of hire.
(c) Update changes to positions or roles in
the OPR within five calendar days of a change.
(4) Update the center's organization
dashboard in the OPR within five calendar days of a change for employees and
child care staff members of the program, including:
(a) Scheduled days and hours.
(b) Group assignments, if
applicable.
(c) The end date of
employment.
(5) Maintain
records for each current employee and child care staff member as required in
Chapter 5101:2-12 of the Administrative Code on file in the center, if not yet
verified in the OPR.
(a) Make employment
records available upon request by ODJFS for at least three years after each
person's departure, if not verified in the OPR.
(b) Keep employment records confidential
except when made available to ODJFS for the purpose of administering Chapter
5104. of the Revised Code and Chapter 5101:2-12 of the Administrative
Code.
(D) What if an administrator is not on the premises?
(1) A child care staff member
is to be
designated as the person in charge and be on the premises.
(2) The designated person in charge does not
have to meet the educational requirements of an administrator nor be named on
the license.
(3) The designated
person in charge is to handle all emergencies and have access to all
records required by Chapter 5101:2-12 of the Administrative Code.
Disclaimer: These regulations may not be the most recent version. Ohio may have more current or accurate information. We make no warranties or guarantees about the accuracy, completeness, or adequacy of the information contained on this site or the information linked to on the state site. Please check official sources.
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