Current through all regulations passed and filed through September 16, 2024
(A)
Twenty-five per
cent of the child support enforcement agency (CSEA) incentive payment,
calculated in accordance with rule 5101:12-1-54.1 of the Administrative Code,
shall be distributed to the CSEA subject to the limitations described in this
rule.
(B)
For the purposes of this rule, "self-assessment
category" refers to the following child support program categories:
(1)
Case
closure;
(2)
Establishment of paternity and support orders;
(3)
Enforcement of support orders;
(4)
Securing and
enforcing medical support orders;
(5)
Review and
adjustment of support orders (public assistance cases); and
(6)
Review and
adjustment of support orders (non-public assistance cases).
(C)
Sampling methodology for the quality assurance (QA) sample.
(1)
For the purposes
of this rule, the "quality assurance (QA) sample" refers to the case sample
provided by the office of child support (OCS) to the CSEA, and used by the CSEA
to complete the county self-assessment. The total statewide QA sample will be
approximately one thousand cases per self-assessment category.
(2)
For the purposes
of this rule, the "federal sample" refers to the case sample used by OCS to
complete the federal self-assessment, as required by 45 C.F.R. part 308, as in
effect on July 21, 2008. The minimum number of cases in the federal sample is
five hundred in each self-assessment category. These cases are randomly
selected from the statewide caseload.
(3)
Each county will
receive a minimum of eleven cases in each self-assessment category. The federal
sample will be distributed to each county in accordance with the process of
random sample selection. The federal sample may be more or less than the eleven
case minimum. If necessary, the remaining QA sample needed to meet the eleven
case minimum will be randomly selected from the county caseload in each
self-assessment category.
(D)
Timeframes for
the county self-assessment.
(1)
OCS shall provide the QA sample to the CSEA by
November fifteenth of each year.
(2)
The CSEA shall
complete and return the self-assessment to OCS by February fifteenth of the
subsequent year.
(E)
Completing and
submitting the county self-assessment.
(1)
OCS shall
develop the procedures for the CSEA to follow in order for the CSEA to complete
a self-assessment. Periodically, OCS will modify the procedures as
appropriate.
(2)
The CSEA is required to complete the county
self-assessment, using the procedures as set forth by OCS, which includes but
is not limited to meeting all of the following criteria:
(a)
Using the
software programs as designated by OCS to facilitate review and reporting
procedures;
(b)
Reviewing and evaluating each case in the QA
sample;
(c)
Applying an appropriate rating to each case in the QA
sample; and
(d)
Submitting the self-assessment to OCS, using the
method for submission as designated by OCS, within the timeframe described in
paragraph (D)(2) of this rule.
(3)
Failure of the
CSEA to submit a completed self-assessment to OCS by February fifteenth shall
result in a twenty-five per cent reduction of the final reconciled CSEA
incentive payment, as determined in accordance with paragraph (E) of rule
5101:12-1-54 of
the Administrative Code.
(a)
The twenty-five per cent reduction shall be imposed by
reducing each monthly allocation during the calendar year following the
calendar year in which the CSEA failed to submit the self-assessment to
OCS.
(b)
The amount of funds contained in the twenty-five per
cent reduction shall be retained by ODJFS.
Effective:
4/14/2011
R.C. 119.032 review dates:
04/01/2016
Promulgated
Under: 119.03
Statutory Authority: 3125.25
Rule
Amplifies: 3125.03, 5101.23
